Job Description

Required Skills & Qualifications

Experience:

2-4 years in sales coordination, project administration, or a similar office-based support role.

Tech Savvy:

Proficiency in

CRM software

(Salesforce, HubSpot) and

Project Management tools

. Advanced skills in

Microsoft Excel

(pivot tables, data analysis) are usually essential.

Communication:

Exceptional verbal and written communication skills (critical for handling "defensive" internal emails or firm client requests).

Organization:

The ability to juggle multiple project timelines without letting administrative details slip through the cracks.

Education:

A bachelor's degree/diploma in Engineering /Business Administration, Marketing, or a related field is preferred

Performance Indicators (KPIs)

Accuracy Rate:

Minimal errors in sales documentation and order processing.

Response Time:

Speed of responding to internal and external project queries.

Project On-time Rate:

Percentage of sales projects that transition to the execution phase without delays.

Key Responsibilities1. Sales & Documentation Support

Quote Preparation:

Assist the sales team in generating accurate quotes, proposals, and tender documents.

Order Processing:

Review and process incoming orders, ensuring they align with the agreed terms and company "jurisdiction."

Contract Management:

Maintain organized records of contracts, insurance certificates, and compliance documents.

2. Project Coordination

Inter-departmental Liaison:

Act as the "glue" between Sales, Finance, and the Project/Technical teams to ensure everyone has the info they need.

Timeline Tracking:

Monitor project milestones to ensure deadlines are met and proactively flag potential delays.

Resource Management:

Coordinate the delivery of materials or services required for specific projects.

3. Client & Office Management

Client Liaison:

Respond to client inquiries regarding order status, shipping dates, and technical documentation.

Meeting Coordination:

Schedule project kick-off meetings, site visits, and sales presentations.

Reporting:

Prepare weekly or monthly reports on sales performance and project status for senior management.

Valid QID ( Transferable )

Location: Doha, Qatar

Job Type: Full-time