We are looking for an efficient and reliable RUSSIAN Speaking female Receptionist to manage our front desk and offer administrative support across the company. You will be the first point of contact for our staff, clients, and visitors therefore to be successful in this role you should have a pleasant personality with excellent skills in communication and client services.
UAE experience is a must
Immediate joiners will be preferred
Related Industry experience inside UAE is must
Russian speaking
Key Objectives of the Job
To ensure that all staff, clients and guests are greeted and their queries attended to
Coordinate front of house tasks including distributing and filtering incoming correspondence including attending to phone queries
To efficiently streamline office operations to the highest quality standards
Duties and Responsibilities
Greet and welcome staff, clients and visitors and announce them as appropriate
Answer, screen and forward incoming phone calls and mail correspondence
Ensure the reception area is tidy and presentable with required stationery and materials
Follow safety procedures and control access to maintain office security (visitor log book)
Manage the inventory of office supplies and order as required
Update calendar and schedule meetings as directed \xe2\x80\x93 including booking meeting rooms
Perform additional clerical reception duties such as filing, photocopying, faxing etc.
Communicate customer feedback to Office Manager
Identify and report potential hazards and or maintenance issues to Office Manager
Coordinate external delivery
Coordinate delivery of all documents and samples that will be sent out to clients/suppliers and contractors
Visitors and guest\xe2\x80\x99s liaison
Maintain a register of all sent and received items
Manage petty cash and costs of external deliveries
Prepare the petty cash report and reconcile with finance & accounting department
Provide call out services for staff and management
Maintain a call register with duplicate copy of all messages
Maintain a schedule for meeting room usage and keep the meeting room always tidy
Attend operator training course 1 time per year
Advise address and location for the messenger
Confirm appointments or inform time delay of meetings to clients, suppliers, and contractors for staff & management
Knowledge/ Skills and Abilities:
Good communication and interpersonal skills
Ability to organize and manage documents
Knowledge of office equipment and usage
Microsoft Office skills
Coordination skills
Service mind
Good in written and spoken English and Russian
Job Type: Full-time Salary: AED4,000.00 per month Language:
Russian (Preferred)
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