Regional Administrative Sales Support
Dubai, United Arab Emirates
Job Description
We are looking for a Regional Administrative Sales Support for one of our leading clients.
Job Responsibilities:
- The Regional Administrative Sales Support role will support our Regional Sales teams and be an extension of our Sales Support team.
- Anticipates Sales information needs and provides timely and accurate information.
- Communicates realistic expectations when explaining next steps/course of actions and follows up in line with agreed timeframe.
Maintains internal and external relationships:
o Communicate effectively with sales managers and Customers to maintain existing relationships while helping to create and build new client relationships.
o Manage customers' accounts; by Communicate customer requirements internally, chasing progress with all departments (Manufacturing, Service Center, Sales, Technical Support.)
o Monitor, communicate and escalate the health of the customer’s order book / shipping schedule.
o Confirms customer orders, raises pro-forma invoices, and coordinates with them until completion of shipments.
Order Management
o Inputs new sales quotations into Sales force and communicates pricing and delivery information with clients
o Create timely and compliant sales orders in SAP (VRV, DX & Applied)
o Ensure correct order scheduling in line with Customer RDD
o Work with DAME Supply Planning on stock allocation or PO placement to factory for production
o Work with Sales and Finance to follow up on customer payments.
Delivery Execution
o Creates delivery in SAP and sends details to Logistics team.
o Manages administration & shipping formalities to hand over to Logistics
o Coordinates with customers to arrange deliveries to site
o Checks Payment availability & communicates with Sales & Customers to insure payment transfer.
o Obtains required approvals from Management to ensure smooth Q2C.
o Coordinates LC’s creation with concerned partners (CCD Team, Logistics, clients)
Reporting
o Prepares monthly, weekly sales progress report of the designated region
o Ensures processes are laid out and followed in a manner that is complaint to J-Sox rules and regulation.
o Monitors actual cost allocation against approved cost and provisions per project.
o Sends invoice original copies to customer & arranges for Payment collection.
Job Requirements:
Experience & Knowledge:
- Minimum of 3 -5 years of experience in Sales Administration or Customer Service
- SAP and Salesforce.com knowledge
- Proficiency in the Microsoft Suite of products, including Word, Excel, PowerPoint and Outlook is required. Working knowledge of Microsoft SharePoint and OneDrive a plus.
- Highly beneficial to have previous experience with supporting Sales teams.
- Proactive, adaptable, and resourceful in a dynamic and fast-moving environment.
- True multi-tasker, detail oriented with strong problem-solving skills.
- A team player and ready to jump in to help colleagues,
- Calm, helpful, and/or creative in stressful situations.
- Passionate about building strong and trustful relationships.
Skills:
- Arabic and French.
- Proficient in MS Office suite especially MS Excel.
Min Experience:
3 Years
Salary :
AED 14000
Temp/Perm::
Permanent
Location :
Dubai
Posted Date:
August 16, 2022
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Job Detail
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Job IdJD1426905
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned