Position: Recruitment Coordinator (Arabic Speaker)

Position Purpose

The Recruitment Coordinator will support recruitment administration tasks for multiple positions across the Greater MENA Region. The successful candidate will be the point of contact for Hiring Managers and the HR team regarding daily recruitment operations.

Duties and Responsibilities

General Recruitment

Provide full support across recruitment administrative processes & procedures as follows:

• Daily maintenance of candidate database and BambooHR with zero errors
• Conduct daily screening and filtering of job applications for Greater MENA positions
• Conduct calls ensuring all candidates marked are contacted and receive standard position brief
• Schedule interviews across departments, including handling last-minute scheduling changes, ensuring that hiring managers have up to date interview schedules/list at all time
• Send candidates relevant information ahead of interview (JD, Case Study, Office directions, Point of contact etc)
• Send hiring manager relevant information ahead of interview (CV, Belbin, Case Study)
• Monitor and follow up on scheduled interviews ensuring candidate attendance and communications
• Communicate interview outcomes to candidate as directed by HR / Hiring Manager

Provide full support across onboarding processes & procedures as follows:

• Review future starters and ensure candidate is briefed of start date, reporting time and key contact
• Manage the new joiner administrative process for new joiners as required by HR
• Administer key induction activities such; reporting candidate has arrived onsite, ensuring they have required materials, IT setup etc
• Reporting to HR any leavers / staff that did not join / changes in circumstances
• Build a strong knowledge of all roles and departments within the organization
• Ensure all recruitment and hiring process are in-line with Axios SOPPs
• Daily meetings with HR team on recruitment processes
• Additional duties as required

System

• Proactive management of BambooHR ensuring system is always up to date with zero errors
• Full calendar and diary Management of Hiring Managers through Outlook
• Additional duties as assigned

Relationships

• Build strong relationships with Hiring Managers, Business Services Teams, Senior Regional Operational Leads and Heads of Function globally.
• Maintain ongoing and frequent communication with candidates to ensure excellence in our candidate experience standards.

Special Skills and Knowledge

• Excellent IT skills in particular Microsoft Excel and PowerPoint
• Strong organizational skills with a keen eye for detail
• Feel comfortable in a fast-paced environment working as part of a busy onsite HR/Recruitment team
• Discretion in dealing with sensitive and confidential documentation.
• Compliance with processes and procedures in place
• Ownership and willingness to implement better ways of doing things.
• Ability to operate with urgency and prioritize multiple functions and tasks, with a focus on solutions.

Competencies

• Application of job knowledge
• Concern for order and quality
• Adaptability and flexibility
• Dependability
• Teamwork

Educational Background and Experience

• At least 1-2 years\' experience working in a busy administrative/scheduling environment is ideal
• Recruitment / Recruitment Coordination experience is essential
• HR administrative experience is a plus
• Fluency in written and spoken English
• Arabic Language is Desirable

Job Circumstances

• The position is full time based in our Healthcare City office in Dubai

Axios International