The Recruitment Coordinator is required to proactively provide professional support to the recruitment team and enable sourcing and processing of the best candidates in the marketplace.
Primary Functions and Responsibilities:
Expert Recruitment management
Support the end-to-end recruitment process of all experts and service providers in Middle East
Work with the project team to develop detailed job descriptions before launching a new search
Manage the application process ensuring candidates are responded to professionally and promptly at relevant stages of selection
Maintain a database for all candidates/ searches
Support in managing recruiting agency relationships
Source profiles and perform initial CV screening interview against key duties and responsibilities where appropriate
Organize candidate interviews within standard process, secure commitment of interviewers and interviewees, follow up on evaluation forms and ensure their quality and timing; provide feedback to candidates
Manage the recruitment tracking sheets
Manage the Taleo database and update status
Manage the timely and professional delivery of administration related to the offer process: production of offer letters, contracts of employment and reference requests
Ensure contracts are issued signed, filed, and maintain the contract database
Ensure that all new starters\xe2\x80\x99 documentation is collated and processed, ensuring the company is legally compliant with legislative and administrative requirements (new starter forms, photograph, personnel file created)
Alumni activities and job board support
Additional Functions and Responsibilities:
Track contract extensions for Experts and secure approvals
Manage the agency invoices and track days billed for each expert
Manage the exit process for experts: schedule exit interviews, keep track of their performance
Standardize the processes for all expert categories
HRIS entries, extensions, and terminations
Communication Skills:
Proven ability to plan and organize quickly and effectively, taking responsibility for own work
Be able to use own initiative using pragmatic and intuitive approaches
Possess a demonstrated collaborative team working style, reliable under pressure
Flexible, adaptable to change and resilient with a \xe2\x80\x9ccommitment to make it happen\xe2\x80\x9d attitude
Be customer focused and able to handle sensitive information with appropriate discretion
Must be a pro-active self-starter with a positive and confident style, able to interact and communicate effectively at all levels
Accuracy with attention to details with an approach to quality is essential
Be able to fit in with a lively and social group
Technical Skills:
Proficient in Windows and in Microsoft Office (Outlook, Word, Excel and PowerPoint)
Proficient in Taleo, LinkedIn Recruiter and other HR tools is a plus
Excellent knowledge of English (written and spoken), proficiency in additional language is an advantage
Ability to conduct internet/LinkedIn search
Education:
University degree level
Previous Experience:
Direct experience in executive search
Relevant work experience in a professional, corporate, customerfocused driven business. Preferably an international firm
Agency recruiting experience dealing with a high demand of request
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