Job Description

Position Title:

Recruiter cum Operations Coordinator

Experience:

At least 3-5 years of experience in site coordination, workforce deployment, or operations management, preferably in a staffing or contracting environment.

Work Experience in the GCC based organization or served the clients in the GCC is an added advantage

Educational Qualification:

Bachelor's degree in business administration, Operations Management, or a related field (preferred).

Work Location:

Doha, Qatar

Roles and Responsibilities:

1. Pre-Mobilization Briefing & Deployment Preparation

Conduct detailed pre-deployment briefings covering Personal Protective Equipment (PPE), required tools, job descriptions, attendance protocols, and document verification. Ensure 100% compliance by verifying that all workers arrive on deployment day with the mandated PPE, tools, gate passes, and required documentation. Clearly communicate new project requirements to ensure workers are well-informed and prepared.
2. Deployment Coordination

Work closely with site in-charges and workers to ensure a seamless deployment and efficient handover of responsibilities. Oversee pre-employment formalities such as trade tests, Health, Safety & Environment (HSE) inductions, and medical screenings to ensure compliance and readiness. Provide attendance reports and feedback to the operations team for tracking and continuous updates.
3. Attendance & Invoice Management

Collect and verify timesheets and attendance records for deployed workers monthly to support accurate client invoicing.
4. Grievance Handling & Conflict Resolution

Address and resolve worker grievances related to attendance discrepancies, site conditions, amenities, and management concerns. Manage client concerns regarding worker productivity, legal compliance, PPE standards, and tool provisions. Act as a liaison between workers, clients, and internal teams to facilitate smooth operations and issue resolution.
5. Project Monitoring & Risk Mitigation

Gather and report project progress updates to the operations team, highlighting client credibility, payment concerns, and legal issues. Collaborate with management to develop risk mitigation strategies to address identified concerns within projects.
6. Sales & Business Development Support

Identify and communicate upselling and cross-selling opportunities within existing projects to the sales and operations teams.
7. Emergency & Crisis Management

Provide immediate assistance during medical emergencies or urgent site-related incidents.
8. Gate Pass & Documentation Coordination

Oversee application, renewal, and processing of gate passes in coordination with the operations team to ensure compliance. Assist in collecting necessary documentation from workers and vendors for smooth on-site operations.
9. Amenities Oversight & Worker Welfare

Ensure workers have access to essential site amenities, including rest areas, washrooms, drinking water, dining facilities, safety and security provisions, transportation, and first aid services.
10. Financial Support & Invoice Follow-Up

Work with finance and operations teams to facilitate invoice submission and follow up on outstanding payments.
11. Candidate Sourcing & Workforce Management

Assist in sourcing candidates from the market or vendors to fulfill staffing requirements. Support the operations team in gate pass renewals and workforce documentation management.
12. Reporting & Documentation

Prepare and submit daily activity reports, documenting key events, progress updates, and challenges faced on-site.

Skills & Competencies

Strong Coordination & Organizational Skills

: Ability to efficiently manage worker deployments and ensure compliance.

Problem-Solving & Decision-Making

: Capability to address challenges proactively and implement effective solutions.

Communication & Stakeholder Management

: Ability to work with diverse teams, clients, and vendors.

Attention to Detail

: Ensuring accuracy in documentation, compliance, and workforce management.

Proficiency in Microsoft Office & Tracking Software

: Ability to manage records, prepare reports, and track workforce deployment.

Working Conditions

Site-based role requiring extensive coordination between multiple stakeholders.

May require extended hours or on-call availability based on operational needs.

Exposure to various worksite environments, including outdoor conditions and high-mobility tasks.

Job Type: Contract
Contract length: 3 months

Pay: QAR3,000.00 - QAR3,500.00 per month