Purpose:

Receptionist cum executive secretary will ensure the smooth running of the office by performing day-to-day operational activities and providing high level of administrative support to the COO and other leadership team.

Responsibilities as an Executive Secretary

• Secretarial Support to the COO
• Responding to emails and receiving calls daily
• Completing any personal requests from the management
• Organization and management of diaries for the COO
• Update calendars and schedule meetings
• Organizing conference rooms for meetings

Responsibilities as a Receptionist

• Welcoming visitors to the office and introducing them to the appropriate personnel.
• Answering telephone calls and if needed, directing callers to the appropriate personnel.
• Attend to all customer queries and interactions with courtesy and respect.
• Maintain the reception area, meeting room, COO\xe2\x80\x99s office, and common areas in a clean and tidy manner at all times.
• Overseeing the general appearance of the office, as well as keeping supplies well stocked.
• Maintain office security by following safety procedures.
• Provides general administrative support to other line managers.

Other Administrative duties will be: -

• Arrange travel and accommodation for senior management, buyers, and suppliers.
• Booking tickets, hotels, processing visas and arranging transportation.
• Managing daily couriers
• Managing S2P2P platform by creating purchase orders related to couriers/stationery/pantry items/printers/mobile expenses/hotel/tickets etc.
• Co-ordinating with payments team and then arranging to send the cheque for deposit, sending details for payment allocation.
• Managing the schedule of drivers and office boys

Requirements

• 3 \xe2\x80\x93 4 years proven experience as an Executive secretary/Admin Assistant/Receptionist
• Excellent written and verbal communication skills.
• Knowledge of office administrator responsibilities, systems, and procedures
• Proficiency in MS Office (MS Excel and MS Outlook)
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements.
• High level of accuracy

Qualifications

-

Landmark Group