Job Description

The Receptionist cum Coordinator is responsible for managing front desk operations while providing comprehensive administrative support. This role involves handling documentation, coordinating office processes, maintaining records, and ensuring smooth day-to-day administrative functions. The position requires strong communication skills, attention to detail, and the ability to multitask efficiently.

Key Responsibilities

Front Desk & Reception Duties

Greet and welcome visitors in a professional and courteous manner.

Manage incoming calls, emails, and inquiries; direct them to the appropriate departments.

Maintain the reception area, ensuring it is clean, organized, and presentable.

Handle courier services, incoming/outgoing mail, and deliveries.

Project Coordination & Support Responsibilities

Coordinate with the Projects, Sales, and Technical teams for day-to-day project-related administrative support.

Assist in the preparation, tracking, and submission of project submittals, documents, and correspondence as per project requirements.

Maintain and update project files, trackers, and records, ensuring all documents are properly filed and easily retrievable.

Follow up with internal departments and external parties (clients, consultants, vendors) on submittals, approvals, and documentation status.

Support project teams by coordinating meetings, site visit schedules, and documentation deadlines.

Ensure timely circulation of project-related documents and maintain version control.

Assist in preparing project reports, status updates, and basic documentation as required by management.

Maintain confidentiality and accuracy of all project-related information.

Skills & Competencies

Strong verbal and written communication skills.

Excellent organizational and time-management abilities.

Attention to detail and accuracy in documentation.

Ability to multitask and prioritize workload.

Professional appearance and customer-focused attitude.

Qualifications & Experience

Bachelor's degree or diploma in Administration, Business, or a related field preferred.

2-4 years of experience in a receptionist or administrative role.

Proficiency in MS Office (Word, Excel, Outlook).

Experience handling documentation and office processes is mandatory.

Job Type: Full-time

Pay: AED2,500.00 - AED3,500.00 per month