Receptionist And Admin Assistant
Dubai, United Arab Emirates
Job Description
SUMMARY OF THE ROLE
As a receptionist and admin assistant, you will support the team and departments by executing various administrative tasks as assigned and as per operating procedures and clearly established processes.
This position is based in Dubai ? UAE and reports to the Executive Secretary to Regional VP.
This position is based in Dubai ? UAE and reports to the Executive Secretary to Regional VP.
Responsibilities
- Receive incoming and outgoing visitors to the office, prepare visitor badges and notify employees of visitors'? arrivals
- Manage telecommunications systems
- Handle queries via phone, email and general correspondence
- Prepare, send and record daily courier shipments and submit invoices to Finance department for verification and billing process in a timely manner
- Assist staff / departments with travel / hotel bookings and submit invoices to Finance department for verification and billing process in a timely manner
- Assist departments with arrangements for group bookings covering hotel arrangements, dinner reservations, transportation as needed.
- Make use of relevant systems or software in accordance with detailed instructions and well-established processes.WHAT WE ARE LOOKING FOR AND WHAT WE OFFERQualifications
- Diploma or Bachelor's degree in Communications / Business Administration
- 1 - 3 years of work experience in a similar role
- Microsoft Office 365 knowledge
- Written and verbal communication skills
- Customer Service
Competencies we look for- Acts on own initiative, makes things happen and accepts responsibility for the results
- Adheres to company rules and procedures; executes plans with commitment and determination; achieves high quality results
- Is aware of own strengths and limitations and pursues learning and career development opportunities
- Understands the organization's informal rules and structures and utilizes political processes effectively to get things done
We offer- Competitive compensation and benefits.
- Continuous learning opportunities and training activities through on-the-job training and our in-house learning.
- Career development opportunities across multiple disciplines and geographies.
- Leaders who focus on engaging and enabling their team, proven by consistently high employee feedback scores.
- A supportive and inclusive company culture where you can be your authentic self.
- A focus on having fun together through team buildings and social activities.
POSITION INFORMATIONCompany: Jotun MEIA FZ-LLC
Contract Type: RegularTime Type: Full timeCLOSING DATE (dd.mm.yyyy): 04.06.2023WHO WE AREJotun?s story in the MEIA region (Middle East, India and Africa) began in 1962, and has grown to include 18 legal entities committed to achieving success and growth of the Jotun Group. Throughout our history, we have focused on providing our employees with meaningful and challenging work, rewarding them through continued learning and development, underpinned by our values of Care, Loyalty, Respect and Boldness.Jotun MEIA FZ-LLC is the regional hub for Jotun in the MEIA region providing functional and business support to all our legal entities. With more than 130 employees, we aim to further strengthen Jotun?s position in the region through ambitious market growth plans that focus on innovation, efficiency and profitability.Visit ourCareer Page to know more about life at Jotun.Jotun?s company culture welcomes and values differences in people. Our more than 10,200 employees on all continents represent 90 nationalities, four generations and diversity of professions, gender, abilities, ethnicities, beliefs, cultures etc. We are committed to represent the societies we operate in, promoting equality, equity and zero-tolerance for discrimination.If you are applying to a position and require any additional support in the interview process, please let us know how we can accommodate this.If you think that this role is what you could be doing next, apply now!
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Job Detail
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Job IdJD1546130
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned