Job Description

The Role

• Attend to visitors and deal with inquiries on the phone and face to face. \xe2\x80\xa2 Answer telephone, screen and direct calls. Take and relay messages. Greet persons entering the office. \xe2\x80\xa2 Ensures knowledge of staff movements in and out of office. General administrative and clerical support. \xe2\x80\xa2 Prepare letters and documents as requested. Receive and sort mail and deliveries. Schedule appointments. Organize meetings. Tidy and maintain the reception area. \xe2\x80\xa2 Track shipments sent by suppliers and their clearance status. \xe2\x80\xa2 Comply with documented administrative and operational processes of the division. \xe2\x80\xa2 Organize filing system for each category of documents and maintain them. \xe2\x80\xa2 Compose and process business correspondence, memorandum and faxes maintaining the templates for all. \xe2\x80\xa2 Receive incoming faxes and ensure that they are distributed to the concerned addressee. \xe2\x80\xa2 Maintain inventory of office supplies and monitor their movement. \xe2\x80\xa2 Procure office stationery and other office related supplies.

Requirements

• Must be available in the UAE. \xe2\x80\xa2 Excellent verbal communication \xe2\x80\xa2 Good telephone communication etiquette \xe2\x80\xa2 Organized and resourceful \xe2\x80\xa2 Customer-focused \xe2\x80\xa2 Active listener \xe2\x80\xa2 Adept at prioritizing, scheduling and multitasking \xe2\x80\xa2 Ability to handle office equipment (e.g., the telephone system, printer and the fax machine) \xe2\x80\xa2 Fast and eager learner

About the company
Excelsior is a bespoke HR and recruitment consultancy, specialising in the Security, Facilities Management, Education and Automotive sectors. Excelsior provides a high quality, reliable and affordable solution to companies in these sectors. Exciting opportunities and market insights will be regularly posted on this page. If you are a talented individual looking for a change, then our highly experienced Consultants are ready to match you with an exciting new career opportunity.