Job Description

A Real Estate Coordinator is responsible for supporting the daily operations of a real estate office or team, assisting with administrative tasks, and ensuring smooth transactions. The role may vary depending on the company or team, but generally includes the following responsibilities:

Key Responsibilities:

Transaction Management:

Assist with the preparation and processing of documents for property listings, sales, and leases. Ensure all contracts, agreements, and forms are completed accurately and submitted in a timely manner. Coordinate with buyers, sellers, agents, and other parties involved to facilitate smooth real estate transactions. Monitor and track deadlines related to contract contingencies, inspection periods, and closing dates.

Client Communication:

Maintain communication with clients to update them on the progress of their real estate transactions. Answer phone calls, emails, and inquiries from clients, buyers, and sellers.

Scheduling and Coordination:

Schedule property showings, meetings, and inspections. Coordinate with vendors, contractors, and inspectors to ensure timely completion of necessary services for listings and properties under contract.

Marketing and Advertising:

Assist with the marketing of properties, including creating flyers, listing descriptions, and promotional materials. Help manage online listings and ensure properties are advertised on multiple platforms.

Data Entry and Filing:

Organize and maintain files, both physical and electronic, for property listings, contracts, and client information. Input and update information into the company's database or CRM system.

Support to Real Estate Agents:

Provide administrative support to real estate agents by managing calendars, preparing documents, and handling day-to-day tasks. Assist with gathering market data, property comps, and other relevant information for agents.

Compliance and Legal:

Ensure compliance with real estate regulations and company policies. Maintain an understanding of relevant laws and regulations related to real estate transactions and ensure proper documentation is in place.

Skills & Qualifications:

Attention to detail

and strong organizational skills.

Excellent communication skills

, both verbal and written.

Proficiency in real estate software

(e.g., MLS, CRM systems, and other industry-specific tools). Ability to multitask and manage time effectively. Familiarity with

real estate terminology

and processes. Previous experience in real estate or a related field is often preferred but not always required.
The Real Estate Coordinator's role is crucial for ensuring that the back-office operations are running efficiently, which allows real estate agents to focus on client relationships and closing deals.

Job Type: Full-time