Job Description

We are a boutique real estate agency based in Dubai Media City, part of a development group with over 40 years of successful projects in Iraq, the UK, USA, Turkey, and Egypt. As a sister company of the development group, we are expanding with new offices in other countries. We specialize in exclusive direct sales for Off-Plan and Resale properties and have been operating as a boutique agency in Dubai for one year. With our ongoing international expansion, this is an exciting opportunity to join a growing team and be part of our global journey.

Note: Real Estate Admin experience is must in Dubai

Responsibilities:

Administrative Support:

Provide comprehensive administrative support to real estate agents and management. Draft, review, and prepare contracts, leases, agreements, NOCs, and other essential documents. Coordinate and schedule property viewings, inspections, appraisals, and closings. Manage incoming and outgoing correspondence, including emails, calls, and courier services. Maintain and organize both physical and digital filing systems, ensuring accuracy, confidentiality, and easy retrieval of information. Register agents for RERA licenses and ensure compliance with Dubai real estate regulations. Assist in the preparation and submission of documents for obtaining developer registration for the company. Handle the registration of agents and projects with developers. Generate property listings and upload them on CRM systems and online portals (Property Finder, Bayut, Dubizzle, etc.) with accuracy and timely updates. Prepare weekly and monthly reports on property listings, sales activities, and performance metrics. Liaise with clients, developers, and third-party vendors to obtain necessary documents and approvals.

Service Management:

Act as the primary point of contact for administrative queries from agents and clients. Manage agents' RERA license renewals, health insurance, and visa applications. Assist in onboarding new agents by providing administrative induction and training on systems and processes. Follow up on pending tasks with developers and clients to ensure timely execution of transactions.

Bitrix CRM and Database Management:

Enter, update, and maintain accurate data in the company's CRM system. Generate reports and track sales pipeline performance. Manage leads and inquiries through the CRM system, ensuring timely follow-ups. Perform regular data audits to ensure accuracy and completeness.

Compliance and Documentation:

Ensure all documents and property listings comply with company policies and Dubai real estate regulations. Maintain records of agents' documentation, including visas, RERA certificates, and employment contracts. Prepare and submit compliance reports to management.

Requirements:

Minimum of 3 years of experience in real estate administration in Dubai. In-depth knowledge of Dubai real estate laws and regulations, including RERA requirements. Proven experience in property listing management and transaction coordination. Proficiency in CRM systems (Birtix , Salesforce) and real estate portals (Property Finder, Bayut, Dubizzle). Excellent written and verbal communication skills. Strong organizational and multitasking abilities. Ability to work under pressure and meet tight deadlines. High level of discretion and attention to detail. Knowledge of document legalization and Ejari registration is a plus. Advanced skills in MS Office Suite (Word, Excel, Outlook, PowerPoint).

What We Offer:

Competitive salary based on experience. Professional growth opportunities. Supportive and collaborative work environment. Opportunity to work in a fast-growing and dynamic company.
Job Type: Full-time

Pay: AED6,500.00 per month