SUBJECT: JOB DESCRIPTION \xe2\x80\x93 PURCHASE COORDINATOR DEPARTMENT: PURCHASING JOB TITLE : PURCHASE COORDINATOR REPONSIBLE TO : PURCHASING MANAGER Experience : F&B Experience in Dubai. Salary and Other benefits: Gross Salary: AED 2500-3000 / Month Other Benefits:
Employment Visa
Accommodation (sharing)
Ticket to hometown (after completion of 2years)
Annual Leave (30 days every year)
Meals on duty
Transportation from accommodation to office
Medical Insurance
Annual Benefits (Gratuity as per UAE labor law)+ other benefits.
MAIN JOB PURPOSE: Purchase order Process and management
Responsible for scrutinizing and processing requisitions received from Central Kitchen and user depts as per the Meals On Me purchase cycles.
Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.
Responsible for the preparation and process of all purchase orders and documents in accordance with company policies and procedures.
Ensure requisitions received from Central Kitchen are processed through proper Channels and Meals On Me Purchase orders issued based on Meals On Me PO\xe2\x80\x99s.
Evaluate vendor\xe2\x80\x99s quotation to ensure that they are in line with the quality and safety standards.
Issue Purchase orders in accordance with approved quotation.
Issue Purchase Orders for any other service jobs / office purchases as per approved quotations received from the concerned Depts
Collate purchase orders and requisitions and maintain a tracker to monitor timely deliveries.
Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to Kitchen on time
Review deliveries against POs issued. Maintain records of goods ordered and received.
Analyze market and delivery systems in order to assess present and future material availability.
In charge of daily operational purchasing needs such as planning, issuing and following up on Purchase Orders delivery and shipment schedules.
Ensure all invoices are properly checked and sent to accounts dept for payment as per the Meals On Me Purchase cycle.
Liaise with Accounts dept for reconciling and timely settlement of Vendor\xe2\x80\x99s invoices.
Undertake purchase process/issue of LPOs in respect of any other kitchen as ordered by Superior.
Develop and follow ISO standards for Purchase department.
Develop and implement purchasing and contract management instructions, policies, and procedures.
Maintain complete updated purchase records/data and pricing in the system.
Maintain electronic / manual filing system for all supporting documents for the procurement as required by Meals On Me Purchase cycles.
Budgets and Expenses
Assist in preparing and forecasting of annual budget for the Kitchen.
Maintain expense reports and ensure that variances from the forecasted budget are kept to a minimum.
Vendor Negotiations and Contract management
Responsible to source, negotiate and purchase materials from both local and overseas vendors, suppliers and service providers.
Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales.
Resolve supply, quality, service and invoicing issues with vendors
Maintain and update vendor\xe2\x80\x99s invoice log sheets. Interact with suppliers on day-to-day basis.
Vendor Development/Vendor Management
Source for new vendor, suppliers or sub-contractors when the need arises.
Evaluate supplier performance based on quality standards, delivery time & best prices.
Ensure all the criteria are met according to the organizational requirements and expectation.
Make periodic visits to the Vendor\xe2\x80\x99s premises to inspect and evaluate the vendors.
Maintain and continuously update local and overseas vendor database.
Resolve vendor or contractor grievances, and claims against suppliers.
Continuous Improvements
Assist in ISO Annual Performance Review for vendors
Responsible for implementing internal procurement strategies to cater to high delivery and short lead-time requirements.
Periodically visit Kitchens to inspect / audit inventories on kitchen.
Inventory Management
Maintain updated inventory of permanent items and stores held on Kitchen.
Plan and manage inventory levels of grocery/stores/provisions for restaurants.
Periodically visit kitchens to carry out inspection / mustering of grocery/provisions held in stock and reconcile with respect to the inventory in purchase dept.
Ensure that kitchen\xe2\x80\x99s consume grocery/provision /food items on first supplied basis in order to prevent expiry of items and prevent revenue loss as a result of this.