Job Description

Job Title:

Purchase & Contracts Coordinator

Department:

Purchase / Business Operations

Reports To:

Manager - Business Development & Operations

Job Summary:

The Purchase & Contracts Coordinator will support purchase operations, sales teams, sales coordination, and business partners by managing contract-related activities. The role ensures accurate documentation, timely follow-ups and effective coordination between internal sales teams and business partners, including the China office.

Key Responsibilities:

Coordinate closely with the

Sales Team, Sales Coordinators and Business Partners

Act as an

intermediary between departments

to ensure smooth operational workflow

Coordinate with the

China Office

for each contract received

Review and verify contracts for

quantity, requirements, accuracy and compliance

Prepare, consolidate, review and validate

sales, purchase and contract-related reports

Monitor, check and track

sales orders and balance orders

Follow up on

pending orders, outstanding quantities and order status

Maintain accurate and up-to-date documentation for

contracts, purchase orders and sales orders

Support and perform assigned tasks related to the

Purchase Department

Work closely with the

Manager - Business Development & Operations

on assigned responsibilities

Ensure

timely reporting, data accuracy and record maintenance

Requirements:

Male candidate (as per operational requirement)

Available to

join immediately

Prior experience in

purchase coordination, contract management or sales support

preferred

Strong

coordination, follow-up and reporting skills

Good communication skills for

emails, calls and coordination with overseas offices

Ability to

multitask

and work efficiently under deadlines

Proficient in

MS Excel and basic reporting tools

Experience working with

Odoo or other ERP systems

is an added advantage

Work Location:

Deira, Dubai - UAE

Job Types: Full-time, Permanent

Pay: AED3,000.00 - AED4,000.00 per month

Ability to commute/relocate:

Dubai: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):

How many years of experience do you have in purchase coordination, contract handling, or sales order tracking?
Months -
Years -

Have you coordinated directly with overseas suppliers (especially China) for contracts, quantities, or order follow-ups?
Yes/No/Occasionally

How soon can you join?
Immediately/Within 7 days/15-30 days/More than 30 days

Are you currently based in Dubai and comfortable working from Deira?
Yes/No

Have you worked on Odoo or any ERP system for sales orders, purchase orders, or contracts? Yes/No/Others
Education:

Primary (Preferred)
Experience:

purchase & contracts coordination: 2 years (Preferred)
Language:

English (Preferred) Arabic (Preferred)
Location:

* Dubai (Preferred)