Job Description

Job Title Property Administrator

Description

We are searching for an expert Property Administrator to join our diverse team at CBRE Capital Markets' Debt & Structured Finance in abu-dhabi, abu-dhabi.
Growing your career as a Full Time Property Administrator is a great opportunity to develop exceptional skills.
If you are strong in persuasion, project management and have the right personality for the job, then apply for the position of Property Administrator at CBRE Capital Markets' Debt & Structured Finance today!

Role type Full-time Location(s) Abu Dhabi - Abu Zaby - United Arab Emirates CBRE Group, Inc. (NYSE:CBG), a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world's largest commercial real estate services and investment firm (based on 2020 revenues) with more than 100,000 employees (excluding affiliates). CBRE has been included in the Fortune 500 since 2008, ranking #128 in 2021. It also has been voted the industry's top brand by the Lipsey Company for 20 consecutive years and has been named one of Fortune's "Most Admired Companies" in the real estate sector for nine years in a row.
The company serves real estate investors and occupiers through approximately 530+ offices worldwide (excluding affiliates). CBRE offers a broad range of integrated services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.

JOB SUMMARY

Working under limited supervision as Property Administrator, you will provide general property administrative support for the retail client property's site-based team; assist with tenant and vendor customer service and coordinate with leasing agents.
ESSENTIAL DUTIES AND RESPONSIBILITIES

Key Tasks

Performs a variety of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, contracts, leasing reporting (dashboard), calendar and scheduling, meeting coordination, filing and copying, etc.

Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.

Works with technical staff and vendors to compile a list of maintenance items. Coordinating and monitoring status of work assigned to vendors.

Assists with publication and distribution of tenant newsletters, notifications etc.

May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.

Assists with budget preparation and rent recommendations by researching market available information and competitors.

Assists with the preparations of weekly, monthly and quarterly management and financial reports.

Assists with maintenance related tasks relating to property leasing, reinstatements and refunds and related correspondence (move-in, move-outs, reinstatements, refund documents and initial calculations, etc.) Assists other team members when and as required.

Performs other duties as assigned.

OTHER DUTIES AND RESPONSIBILITIES

Communication Skills

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.

Ability to write routine reports and correspondence.

Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.

Ability to effectively present information to an internal department and/or large groups of employees.

Ability to approach situations proactively and propose solutions.

Financial Knowledge

Requires basic knowledge of financial terms and principles.

Ability to calculate simple figures such as percentages.

Reasoning Ability

Ability to understand and carry out general instructions in standard situations.

Ability to solve problems in standard situations.

Requires basic analytical skills.

Other Skills and Abilities

Intermediate to advanced skills with Microsoft Office Suite

Commitment to Values

Demonstrated ability to adhere to an organisational set of core values and act in line with those values. Our CBRE R.I.S.E. values:

RESPECT - Treat everyone with dignity, value their contributions, and help one another succeed.

INTEGRITY - Uphold the highest ethical standards in our business practices.

SERVICE - Dedicate ourselves to making a meaningful impact with our clients and in our communities.

EXCELLENCE - Aspire to be the best in everything we do and drive for continuous improvement.

RESPONSIBILITY
Supervisory Responsibility

No formal supervisory responsibilities in this position.

Scope of Responsibility

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines.

Errors in judgment may cause short-term impact to co-workers and supervisor.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required.

Education and Experience

High school diploma or general education degree

A minimum of three years of related experience and/or training.

Experience using property management systems desirable, particularly Yardi.

Experience in retail property environment and customer care are essential.

Certificates and/or Licenses

None

Languages

Fluency in English, verbal and written. Arabic and other languages are advantageous.

Professional Certification/Licenses

UAE Driver's license (Necessary)

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Company Benefits:
? Learning opportunities
? Opportunities to grow
? Advantageous package

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