Job Description

Project Manager & Executive Assistant to the Managing Director (French-speaking) Location: Dubai, UAE (on-site; occasional travel as required) Reporting to: Managing Director (MD) Role Summary We are hiring a high-impact French-speaking Project Manager who also serves as Executive Assistant to the Managing Director. This role blends project delivery, operational coordination, and executive-level support. You will drive strategic and client/internal initiatives from planning through execution, ensure priorities are tracked to completion, and act as the MD's right hand - managing the MD's agenda, communications, follow-ups, and key stakeholder coordination. This is an ideal role for someone who is highly organized, commercially aware, confident with senior stakeholders, and thrives in a fast-paced environment. Key Responsibilities A) Project Management (Primary) o Lead end-to-end delivery of cross-functional projects: scope, timelines, resources, milestones, and risks. o Build and maintain project plans, RAID logs (Risks, Assumptions, Issues, Dependencies), and progress dashboards. o Drive project governance: agendas, status updates, meeting facilitation, and action tracking. o Coordinate internal teams and external partners to ensure on-time, on-budget delivery. o Anticipate bottlenecks and proactively propose solutions; escalate effectively when needed. o Support implementation of operational improvements and standard processes across the business. o Prepare project materials: proposals, presentations, reports, and executive summaries. B) Executive Assistant to the MD (Core) o Manage the MD's calendar, priorities, and meeting logistics; ensure effective time management. o Prepare briefing packs for meetings: background, key facts, talking points, and next steps. o Draft and manage professional correspondence in French and English (emails, letters, memos). o Act as a gatekeeper and liaison: coordinate with clients, senior leaders, and key stakeholders. o Track MD action items and ensure follow-through across teams; maintain an "MD priorities" tracker. o Organize travel, itineraries, and expenses as required; ensure smooth end-to-end coordination. o Handle sensitive information with strict confidentiality and discretion. C) Business Support & Operations o Support the MD on strategic planning and quarterly/annual priorities (OKRs/KPIs). o Produce concise management reports and operational dashboards. o Support client engagements: meeting scheduling, deliverable tracking, and stakeholder updates. o Assist in vendor coordination, documentation, and general office/admin processes when required. Required Qualifications & Experience o Bachelor's degree (Business, Management, Engineering, or relevant field preferred). o 5-8+ years experience in a Project Manager / Program Coordinator / Chief of Staff / EA to senior executive role (combined experience is ideal). o Demonstrated experience managing multiple projects simultaneously with proven delivery outcomes. o Strong command of project management tools and methods (Agile/Waterfall; project plans, timelines, reporting). o Proficiency in Microsoft Office (especially PowerPoint and Excel); experience with tools like Asana, Monday.com, Jira, Trello, or Notion is an advantage. Language Requirements o Fluent French (written and spoken) - mandatory o Professional English - mandatory (Dubai-based stakeholder environment) Key Skills & Competencies o Exceptional organization, prioritization, and attention to detail. o Clear, confident communicator with executive presence. o Strong stakeholder management; able to influence without authority. o High discretion, integrity, and maturity in handling confidential matters. o Proactive problem-solver with a "get it done" mindset. o Ability to work under pressure, manage shifting priorities, and maintain calm execution. o Strong writing and presentation skills; able to create executive-ready documents fast. Working Style & Behavioral Fit o Operates with ownership and autonomy; anticipates needs rather than waiting for instructions. o Structured and process-driven, but flexible and practical. o Service-oriented mindset while maintaining professional boundaries and assertiveness. o Comfortable in a dynamic, entrepreneurial environment. Key Deliverables (First 90-180 Days) o A clear, reliable cadence for project governance (weekly updates, dashboards, decision logs). o Improved MD effectiveness through strong prioritization, briefing packs, and follow-up discipline. o Projects delivered predictably with risks identified early and managed proactively. o Streamlined communication flow across stakeholders with fewer bottlenecks and surprises. o Trusted "right-hand" relationship established with the MD and key internal/external partners. Nice-to-Haves o Experience in Dubai/UAE or GCC business environments. o Exposure to consulting, professional services, family office, or fast-growth SMEs. o Basic finance/commercial acumen (budgets, invoices, vendor management). Compensation & Benefits o Competitive salary (depending on experience) o Visa + medical insurance + annual leave per UAE law o Performance bonus

Job Type: Full-time

Pay: AED10,000.00 - AED20,000.00 per month

Application Question(s):

What is your nationality? What are your salary expectations?
Language:

French (Required)
Location:

* Dubai (Required)