Job Description

The Projects Coordinator is responsible for ensuring smooth coordination between the

client

,

joinery factory

, and

internal departments

(design, procurement, production, installation). The role focuses on ensuring all project requirements are clearly communicated, materials and drawings are approved on time, and production and site work progress according to the agreed schedule and quality standards.

Key Responsibilities:

1. Project Coordination & Communication

Act as the

main link between the client and the factory

for all joinery-related matters. Communicate clearly with clients regarding project progress, material approvals, and delivery schedules. Coordinate with design, production, procurement, and installation departments to ensure smooth project flow. Attend coordination meetings with clients, consultants, and internal teams. Follow up on drawing approvals, material selections, and samples.

2. Documentation & Control

Prepare and maintain

project documentation

, including submittals, drawings, material samples, and approvals. Ensure all shop drawings are submitted, approved, and updated before starting production. Keep proper records of correspondence, approvals, and site instructions (SI, VO, etc.). Update the production and installation schedule according to project progress.

3. Factory Coordination

Coordinate with the

factory team

for production priorities, material availability, and delivery schedules. Ensure that cutting lists, production drawings, and materials are available on time. Monitor the progress of joinery production and highlight any delay or issue to the Production Manager.

4. Site Coordination

Liaise with the

site installation team

to ensure materials are delivered as per sequence and priorities. Coordinate between the factory and site for any missing items, site modifications, or reworks. Ensure site measurements are accurate and updated drawings are provided to the factory.

5. Quality & Delivery

Ensure that all joinery products meet the company's

quality standards

and project specifications. Follow up with the QA/QC team for inspection and approval before delivery. Confirm delivery schedules and ensure timely handover to the client or site team.

Key Skills & Competencies:

Strong knowledge of

joinery works, furniture production, and materials

(MDF, veneer, laminate, etc.) Excellent

coordination and communication

skills. Ability to read and understand

technical drawings

and site layouts. Strong

planning and organizational

abilities. Attention to detail and problem-solving skills. Proficiency in Microsoft Office (Excel, Word, Outlook) and basic knowledge of AutoCAD (preferred).

Qualifications & Experience:

Diploma or Bachelor's degree in

Civil Engineering, Architecture, Interior Design

, or related field. Minimum

3-5 years' experience

in

joinery or fit-out project's coordination

. Experience working in a

joinery/furniture factory environment

is mandatory. Strong understanding of

production and installation processes

for joinery works.

Reporting & Work Relations:

Reports directly to:

Production Manager / Factory Manager

Coordinates with:

Design Department

(for drawings)

Procurement Department

(for materials and fittings)

Production Team

(for progress and priorities)

Site Team

(for installation updates)

Client Representatives

(for approvals and updates)

Performance Indicators (KPIs):

Timely submission and approval of drawings and materials. On-time delivery of joinery items to site. Reduction of site reworks or missing items. Client satisfaction and communication efficiency. Coordination effectiveness between departments.
Job Type: Full-time