Job Description

Project & Events Administrator Location - Hybrid/Remote Start Date - ASAP Base Salary - 115,000 AED - 121,000 AED - DOE

• My client is looking to expand their Events team by adding Project & Events administrator to their already established team, they are looking for provide administrative and events coordination support to their already very strong international events Trade Department
• You would be responsible for the international Trade Team in the effective and efficient management of overseas exhibitions, delegations, virtual events and the organisational Annual conference, as well as supporting the companies members in the lead up to these events

Benefits

• 35 hour week
• Private Health Care
• 23 days + 14 UAE National public holidays - One extra day after 3 years service, further 2 extra days after 5 years' service

Key duties

• Registration of interest on the CRM contacts database
• Assist with the recruiting of companies to attend exhibitions, delegations, & virtual events
• Promote all events through mailers (register interest, application packs for launch and reminders) and ensure all marketing material is up to date
• Support 3 x Project & Event Managers
• Attention to detail is key! Will be required to proof read and edit team documents, materials and mailers
• Support with virtual events to include platform management and administration, delegate and exhibitor support
• Ensure that all events are added, changed / removed from the website
• Put together marketing materials for events; application packs, e mail campaigns, flyers
• Be the main contact for all exhibitor / delegate queries through e-mail and phone
• Collate all signed application forms & assign space on exhibition floor plan
• Send out, follow up, collect & collate all forms relevant for overseas exhibitions / delegations
• Coordinate outgoing freight
• Other admin assistance to members of the International Trade team, as requested by the department head Distribute, via Outlook, the e-mails received through the central International Trade inbox

The right candidate will have

• IT Skills - Microsoft Office software packages as a minimum; ability to be trained in the use of other software such as Adobe Photoshop and the companies CRM
• Planning and organisation: assisting with the Department's demanding annual programme of events, ability to work well under pressure and multi task. The Administrator will be supporting multiple events and event managers at a time and will need to be able to prioritise and manage their work load effectively.
• Teamwork: working as part of a team and taking a hands-on role
• Communication Skills - possess excellent communication and inter-personal skills which will be required when dealing with clients, queries from non-members, in securing bookings for events
• Attention to detail: Well-developed written and verbal communication skills. Ability to proof read and edit documents as required.

Job Types: Full-time, Permanent Salary: AED115,000.00 - AED121,000.00 per year