Job Description

Key Responsibilities:

Document Control

: Maintain, update, and manage project documentation, including

contracts, correspondence, and other essential files.

Project Coordination:

Assist the project teams in planning, scheduling, and tracking

project progress.

Supplier/Vendor Management:

- Serve as the primary point of contact for suppliers/vendors.

- Maintain vendor records, monitor contracts, and ensure that deliverables are met on

time and within budget.

- Assist with supplier evaluation and selection; managing the procurement of materials

and services; on-boarding of new suppliers/vendors.

Invoice Management:

- Process invoices from suppliers/vendors, ensuring compliance with minimum

regulatory contents; accurate documentation and matching against delivery

notes/POs/contracts; and approval from relevant departments.

- Track payment schedules and ensure timely payment to critical vendors/suppliers.

- Reconcile any discrepancies between purchase orders, invoices, and delivery notes.

Payroll of Outsourced Staff:

- Coordinate and assist in processing the payroll for outsourced or contract staff,

ensuring timely and accurate payments.

- Employee Timesheet Tracking.

Administrative Support

: Provide administrative assistance to project managers and

business development manager such as preparing reports, presentations, and meeting

minutes; documentations required for requests for proposals and biddings; and other

project-related documents.

Qualifications and Skills:

Bachelor's Degree in any related field. Proven experience as a Project Administrator, Document Controller, or similar role. Knowledge of document control processes, standards, and best practices. Excellent written and verbal communication skills. Proactive and able to work independently as well as part of a team. Proficiency in Microsoft Applications and other relevant software tools
Job Type: Full-time

Pay: AED5,500.00 - AED6,500.00 per month

Education:

Bachelor's (Required)
Experience:

Project Administrator/ Document Controller: 3 years (Required) Microsoft Applications: 1 year (Required) * working in Philippines: 1 year (Required)