Job Description

We are looking for a highly organised and resourceful administrator to support our Project management team to be based at our Abu Dhabi office to handle a wide range of Project finance and administrative tasks.
Key responsibilities include, but not limited to:

• Prepare and process monthly project invoices, ensuring compliance with contract terms and payment schedules.
• Maintain accurate project financial records, monitor budgets, and support preparation of WIP and monthly reports.
• Track outstanding payments, resolve invoicing issues, and liaise with clients to ensure smooth financial processes.
• Coordinate project logistics, including shipments, couriering of equipment, and resource planning.
• Arrange approvals, visas, passes, medical checks, and mandatory training for project personnel.
• Assist project managers with project planning activities, including resourcing and scheduling, arranging internal kick off and review meetings, and tracking progress against milestones, deliverables and Key Performance Indicators (KPIs).
• Effectively communicating with clients, subcontractors and suppliers.
• Updating and maintaining project documentation against agreed document referencing protocols.
• Managing supplier registrations, purchase orders, and overseeing critical payment processes.
• Assisting with portal management (e.g., Aconex), client registrations, EOIs, PQQs and tenders
• Contributing to project-related health and safety tasks and responsibilities.

Person specification:

• Bachelor's degree in business administration, Project Management, Engineering, Environmental Science, or a related field.
• Minimum of 1 year of experience in project administration, coordination, or office support--internship or equivalent work experience accepted--preferably within engineering, environmental, or construction sectors.
• Strong understanding of project management processes and documentation control.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook); experience with SharePoint, ERP and project management tools (e.g., MS Project, Primavera, PowerBi) is an advantage.
• Excellent organisational, time management, and multitasking skills with strong attention to detail.
• Strong communication and interpersonal skills to liaise effectively with project teams and clients.
• Ability to work independently and handle multiple priorities in a fast-paced environment.
• Willingness to travel for short periods of time across the region, if required
• Excellent English (written and verbal) communication skills.
• Ability to think critically and work proactively.
• Good team player, with the ability to work autonomously.
• Enthusiastic and well organised.
• A full driving license will be an advantage.

Salary and benefits:

• Commensurate with experience
• Regular training and career development

RSK is committed to our Corporate Responsibility strategy. We seek to minimise our impact on the environment; to engage positively with the community and education groups; to provide a safe and supportive atmosphere in which to work; and to promote Corporate Responsibility throughout our supply chain.
To see further career opportunities with RSK, visit our website
RSK Middle East offers leading consultancy and contracting services in engineering, environmental management and sustainability planning that support the UN Sustainable Development Goals in the region. Since the company's establishment in Abu Dhabi in 2007, it has been providing consultancy and contracting services to wide-ranging clients undertaking small- and large-scale projects in the Middle East and North Africa. We engage with clients in the oil and gas, energy, infrastructure and construction sectors. All projects adhere to international safety, health, environmental and quality standards. We are supported by our partners and RSK's global centre of excellence.
All RSK Middle East regional branches work to a common standard of care for employee safety, technical quality and environmental protection following RSK's ISO-certified system and with country-specific regulations and accreditations. The SHEQ management team maintains the system and records SHEQ performance to meet company and client expectations. Our Middle East teams access state-of-the-art global expertise through RSK's centre of excellence. This includes social sciences, human health, groundwater risk assessments, sustainable remedial alternatives analyses, remedial solution implementation, environmental and social impact assessments, contractual matters, stakeholder communications and advocacy.
RSK is a global leader in sustainable solutions focusing on environmental, engineering, and technical services. Working together, we address societal challenges aligned with the United Nations Sustainable Development Goals, offering integrated solutions across sectors such as water, energy, food, infrastructure, cities, mining, and waste management.
We are committed to fostering an inclusive workplace that welcomes individuals from all backgrounds, experiences, and perspectives. We firmly believe that embracing and celebrating the diversity in our workforce makes us a stronger and more innovative company.
Since the beginning, our philosophy has remained the same: employ, develop and reward talented individuals. People are crucial to our company, and we recognise that our success hinges on our colleagues' growth. We're committed to preserving RSK's people-first culture, promoting innovation, and fostering a supportive and caring environment for collaboration. At RSK, we want you to be part of our successes and help you reach your career aspirations. We take pride in offering employees fulfilling and challenging careers by promoting ongoing growth and empowering individuals to excel.
If you're passionate about making a difference, join us as we work together to build a brighter, more equitable, and sustainable future for all. Do you have what it takes?

Skills Required