Job Description

Job Summary:

The Procurement & Supply Chain Officer is responsible for managing end-to-end procurement activities, supply chain coordination, logistics follow-up, inventory receiving, and financial analysis related to purchasing. The role requires strong accounting and finance knowledge, including invoice issuance, system reporting, and advanced Excel analysis. The position plays a key role in landing cost analysis, budgeting, procurement planning, and ensuring accurate stock receiving and documentation in alignment with company operations in the FMCG/HORECA sector.

Key Responsibilities

Procurement & Purchasing

Manage local and international procurement activities in line with company requirements. Source, evaluate, and negotiate with suppliers to ensure cost efficiency and quality. Prepare purchase orders and follow up on supplier confirmations. Coordinate procurement planning based on sales forecasts and stock levels. Maintain supplier records, pricing agreements, and procurement documentation.

Supply Chain & Logistics

Coordinate inbound shipments with suppliers, freight forwarders, and clearing agents. Follow up on shipping schedules, delivery timelines, and customs clearance. Ensure all shipment documents are accurate and complete (invoice, packing list, COO, health certificate, etc.). Monitor logistics costs and optimize transportation and clearance expenses. Coordinate warehouse deliveries and stock handover.

Accounting, Finance & System Responsibilities

Prepare and maintain landing cost analysis for all imported and local shipments. Analyze procurement costs, logistics costs, duties, and overheads. Support budgeting, cost planning, and financial forecasting for procurement activities. Prepare cost comparison, variance, and profitability analysis reports. Issue sales and purchase invoices accurately. Use Zoho (Invoices / Accounting) for invoicing, reporting, and financial tracking. Coordinate with the Finance team on supplier payments, cost allocation, and reconciliations. Ensure financial data related to procurement and logistics is accurately recorded and reported.

Inventory & Stock Control

Oversee stock receiving, verification, and reconciliation against shipment documents. Ensure accurate recording of received quantities, batch numbers, and expiry dates. Coordinate stock updates with the warehouse and system records. Support stock audits and inventory reporting. Monitor minimum and maximum stock levels to support procurement planning.

Reporting & Planning

Prepare procurement, logistics, inventory, and cost analysis reports. Provide detailed analysis reports to management (landing cost, margins, procurement performance, stock status). Support management with data-driven procurement and purchasing decisions. Utilize advanced Excel tools (formulas, pivot tables, analysis sheets) to support studies and reports.

Qualifications & Requirements

Bachelor's degree in supply chain management, accounting, finance, business administration, or a related field. Minimum 3-5 years of experience in procurement, supply chain, logistics, and financial analysis. Strong accounting and finance knowledge is mandatory. Proven experience in landing cost calculations, budgeting, invoicing, and reporting. Hands-on experience using Zoho (Invoices / Accounting) or similar ERP systems. Advanced proficiency in MS Excel for studies, cost models, and analysis. Knowledge of import/export procedures and FMCG/HORECA supply chains. Strong organizational, analytical, and negotiation skills. Excellent communication skills in English (Arabic is an advantage). Experience in the Bahrain market and regulations is preferred.

Key Skills & Competencies

Procurement & supplier negotiation Supply chain & logistics coordination Accounting & finance knowledge Landing cost & margin analysis Budgeting & forecasting Inventory & stock management Zoho system & Excel reporting Analytical & problem-solving skills

Employment Type:

Full-time

Work Location:

Bahrain

Job Type: Full-time

Pay: BD500.000 - BD600.000 per month