Job Description

Job Summary

In this position you will work with the project team to ensure cost effective procurement solutions are derived to deliver good quality products complying with project specification. You will work closely with Commercial Manager and Operations Manager to ensure costings are updated and timely procurement of Goods & Services is completed for the smooth functioning of the business.

Key Duties and Responsibilities

Ensure cost effective practices including product & price comparison are maintained during all procurement process

Liaise with Project team on regular basis (PM/PE/QS/Estimation/Finance) before starting the project and plan for material procurement

Provide necessary back order reports on stock purchased weekly and report this to Operations on a weekly basis so as to highlight any issues with suppliers going forward.

Manage every aspect of the supply chain and notify the senior management team of any possible obstacles

Continuously search for new suppliers of products and services to get the best price, quality, availability, reliability, and technical support

Review purchase requisitions for accuracy and completeness against the project scope

Ensure that minimum and maximum order levels are set for all fast moving products

Ensure that reorder point is established for all products and reordering is done timely

Constantly analyzing market trends for the latest products and plan to procure accordingly

Update the price master list by tracking market conditions and price trends

Negotiate with suppliers for prices and other terms and conditions to finalize purchase orders

Capture all Purchase Orders into the electronic system (Managing complete procurement cycle)

Manage all costs related to procurement, which includes shipping, warehousing, staff requirement etc.

SOP's to be drawn up for local and international procurement.

Visit trade fairs and exhibitions to understand new market trends and make procurement plans for new products

Ensure that all documentation for bank verifications are collected from the suppliers.

Automation of the procurement process to deliver business intelligence & analytics for predictive planning

Follow up on Quotes with suppliers & order acknowledgment once Purchase order is forwarded to the supplier

Keep a track of all suppliers, BEE ratings and scorecards (Vendor Evaluation)

Maintain the suppliers list (Vendor management) in procurement shared folder weekly

Ensure all items are received on time and are in good condition as per the specification

Assist the Accounts Department to resolve payment/invoice reconciliation works

Visit sites when required

Perform all other duties assigned by the Line Manager

Reports

Weekly project wise back order report of materials purchased

Procurement plan before starting of any project

Actual Vs budget cost savings

PR to LPO report

Negotiation saving report

Annual and Quarterly procurement plans to be prepared and shared with the General Manager

Weekly reports on slow and fast moving products along with reorder point

Weekly updated shipping schedule

List of all suppliers for DG with the products supplied by them

Skills, Experience & Educational Requirements

Bachelor's degree preferably in Logistics/ BE/ Diploma- Civil/Mechanical/Electrical/Agricultural engineering/MBA

Landscaping Experience

Minimum 5 years' experience in related field

Overseas purchasing experience/Strong Negotiation and Analytical Skills

Fluency in English both verbal and written

Ability to work in a cross-functional team environment

Adaptability and ability to work under pressure

Advanced Knowledge of MS-Office

UAE Driving License is essential

Job Types: Full-time, Permanent

Application Question(s):

* What is your current salary?