Job Description

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Experience

Description

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role:

The objective of the Procurement function is to encapsulate all forms of procurement of Construction/Engineering related (goods and services, works, supply agreement, annual maintenance contracts, professional engagement, etc) for the business units based on the required scope of work. Specifically, this position works closely with the various business units across the organisation and Finance Department.

A variety of benefits associated with procurement function include:
Control and monitor the implementation and the compliance of the procurement process.
Ensure vendors / contractors are prequalified as per the approved procurement Manual.
Develop Vendor Management System.

Ensure that the procurement of goods and services are in line with quality standards, time and budget.
Demonstrate continuous improvement and decrease turnaround time.
Centralise the negotiation with the contractors to ensure achieving cost savings.
Develop and continuously improve the SAP solutions of Procurement cycle.

What you will do:

Strategy
Developing procurement strategies that are inventive and cost-effective.
Sourcing and engaging reliable suppliers and vendors.
Negotiating with suppliers and vendors to secure advantageous terms.
Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
Building and maintaining long-term relationships with vendors and suppliers.
Approving purchase orders and organizing and confirming delivery of goods and services.
Performing risk assessments on potential contracts and agreements.
Controlling the procurement budget and promoting a culture of long-term saving on procurement costs.
Overseeing and managing the IT systems that track shipments, inventory, and the supply of goods.
Preparing procurement reports.

Technical
Lead a team as assigned by the head of the department to manage Procurement transactions for the non-development requirements.
Provide Procurement advices to internal customers to ensure risks are minimized, best value is achieved
Prepare Requests for Proposal/Invitation to bid documents based on business needs, advise on selection of tenderers, prepare tender evaluation reports, lead and conduct the tender negotiation process up to and including preparing final recommendations for head of departments approval.
Prepare and present relevant reports at regular intervals on progress against a baseline procurement program and supplier service delivery
Adapt standard form of contracts, in conjunction with Group legal.
Effectively lead the assigned team members.
Adapt standard form of contracts, in conjunction with Group legal, for the procurement of various maintenance agreements, service agreements, and agreements of purchase

Process
Monitor procurement process to maintain efficiency of daily operations.
Provide guidance to the assigned team members to ensure compliance to the procurement process.
Comply with and use of organisational forms and processes to ensure internal approvals are obtained in accordance with approved procurement policies and the Delegation of Authority

Systems
Assist the head of department in transforming the manual system to automated system of procurement process
Provide guidance to the assigned team members in SAP use and functionalities.
Communicate directly with SAP team to ensure best practice of bidding and system functions personalization are implemented.

Customer Management
Provide the complete service interface between customers and Procurement department and the contractors / vendors by ensuring service requirements are met in accordance with budget and quality.

Negotiation
Negotiate with external vendors to secure advantageous terms.
Collaborate with key persons to ensure clarity of the specifications and expectations of the company.
Foresee alterations in the comparative negotiating ability of suppliers and clients.
Track and report key functional metrics to reduce expenses and improve effectiveness

Required Skills to be successful:

Job-Specific Skills:

Expertise in improving ERP systems functionalities to implement procurement process integrating all business facets.
Extensive experience working in the procurement department in a related field
Strong understanding of procurement and negotiation techniques
Influencing and Strong negotiation and conflict resolution skills
Strong communication, decision making.
Able to work to tight deadlines and manage multiple tasks effectively.
Proficient in Project Management

Behavioural Competencies:

Achievement Orientated
Strategic thinking skills
Solution orientated
Teamwork
Communication
Professional Knowledge
Encourage subordinates
Training and coaching

What equips you for the role:

Minimum Qualifications and Knowledge:

Must have knowledge of FIDIC or FAR.
Degree in Business Management or equivalent. CIPS an advantage.
Technical knowledge of best procurement practices.
Exposure to both bidding and tendering process
Exposure to detailed cost analysis and bids normalization
Experience of working with P2P technology such as SAP

Minimum Experience:

8-10 years experience in a Procurement role.

3 years in managerial role.

About Al-Futtaim Engineering & Technologies
Al-Futtaim Engineering & Technologies offers customers complete engineering and systems integration solutions.

The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation.

The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services.

These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.

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