Job Description

Overview Of The Role:

• The Procurement Coordinator plays a critical role in managing vendor relationships and ensuring the stability and reliability of the supply chain. The role involves identifying qualified vendors, conducting market analysis, and developing contingency plans to mitigate supply chain risks. Success in this role relies on effective communication, precise documentation, and strategic reporting. The position requires collaboration with various teams to maintain updated procurement data and provide insights for informed decision-making. The coordinator supports the commercial and procurement divisions by delivering detailed reports and maintaining comprehensive records.

What You Will Do:
Vendor Management

• Identify and recommend qualified suppliers, consultants, and contractors.
• Perform pre-qualification of all vendors through liaison with relevant stakeholders to gather necessary information and approvals.
• Conduct regular market analysis to identify potential vendors and associated risks such as price volatility and supply chain shortages.
• Develop contingency plans for identified risks to ensure supply chain availability and stability.
• Provide ongoing reports on market trends and supply chain conditions to inform procurement decisions.
• Interact with finance/teams and perform registration of all suppliers.
• Track and report on supplier performance metrics, identifying improvement opportunities and facilitating discussions to address issues.

Dashboard & Reporting

• Generate and maintain dashboards on procurement activities, KPIs, and performance metrics.
• Provide data-driven insights to prioritize top-spend areas and key suppliers.
• Maintain and update the register of suppliers, consultants, and contractors by trade.
• Execute the complete vendor registration process, ensuring all documentation is accurate, complete, and compliant with company procedures.
• Maintain databases and records of all vendors, ensuring data integrity and ease of retrieval.

Database and Records Management

• Update and manage supplier databases, procurement files, and relevant procurement records.
• Prepare and maintain procurement logs of all activities including requisitions, approvals, bids, awards, and contract updates.
• Ensure all procurement data is organized, accessible, and aligned with internal policies and regulatory requirements.

Reporting and Analysis

• Gather data and prepare procurement dashboard reports, cost analyses, and performance data for the commercial and procurement division.
• Generate and compile procurement-related metrics, dashboards, and trend analyses to support decision-making.
• Coordinate and support the issuance of Cashflow and Earned Value Reports and other reports as required by the commercial and procurement division.

Skills Required