Job Description

We are seeking an experienced and highly motivated

Procurement Executive

with a proven track record specifically within an

interior fit-out firm

. The successful candidate will be responsible for managing the end-to-end procurement process, ensuring the timely and cost-effective acquisition of all materials, equipment, and services required for our diverse interior fit-out projects. This role demands a keen eye for detail, strong negotiation skills, and a deep understanding of the fit-out supply chain.

Here's a comprehensive (JD) for a Procurement Executive at an interior fit-out company, emphasizing the need for prior experience within the fit-out sector:

Job Title: Procurement Executive (Interior Fit-Out)

Company:

[Your Company Name] is a leading [e.g., dynamic, established] interior fit-out company based in [City, Country], specializing in delivering high-quality, innovative, and bespoke interior solutions for commercial, residential, and hospitality projects across the UAE. We are committed to excellence and seek a dedicated professional to strengthen our supply chain.

Job Summary:

We are seeking an experienced and highly motivated

Procurement Executive

with a proven track record specifically within an

interior fit-out firm

. The successful candidate will be responsible for managing the end-to-end procurement process, ensuring the timely and cost-effective acquisition of all materials, equipment, and services required for our diverse interior fit-out projects. This role demands a keen eye for detail, strong negotiation skills, and a deep understanding of the fit-out supply chain.

Key Responsibilities:

Strategic Sourcing:

Identify, evaluate, and select reliable suppliers and vendors for all interior fit-out materials (e.g., joinery, MEP components, glass, metal works, finishes, sanitary ware, loose furniture, lighting, specialized items), ensuring alignment with project specifications, quality standards, and budget constraints.

Negotiation & Contracting:

Lead competitive negotiations with suppliers to secure the best possible terms, pricing, quality, and delivery schedules. Prepare and manage purchase orders, contracts, and service agreements.

Vendor Management:

Build and maintain strong, long-term relationships with key suppliers and sub-contractors within the fit-out industry. Conduct regular performance reviews and manage vendor compliance and pre-qualification processes.

Cost Optimization:

Continuously seek opportunities for cost savings and efficiency improvements in procurement processes, value engineering alternatives, and bulk purchasing, without compromising quality or project timelines.

Market Intelligence:

Stay updated on market trends, new products, material innovations, and pricing fluctuations specific to the interior fit-out sector to inform procurement strategies and maintain a competitive edge.

Logistics & Timelines:

Coordinate closely with project managers, site teams, and logistics departments to ensure accurate and on-time delivery of materials to project sites, proactively identifying and mitigating potential delays.

Quality Control:

Work with suppliers and internal teams to ensure all procured materials and services meet specified quality standards, technical specifications, and regulatory requirements. Address any discrepancies or quality issues promptly.

Documentation & Reporting:

Maintain accurate and organized procurement records, including purchase orders, invoices, delivery notes, and supplier agreements. Prepare comprehensive reports on procurement activities, costs, budget adherence, and supplier performance.

Compliance:

Ensure all procurement activities comply with company policies, ethical guidelines, and relevant legal and industry regulations.

Qualifications:

Bachelor's degree in Supply Chain Management, Business Administration, Engineering, or a related field.

Minimum of [e.g., 3-5] years of progressive experience in procurement, with a significant portion specifically within an interior fit-out firm.

Demonstrable in-depth knowledge of interior fit-out materials, finishes, construction processes, and typical project lifecycles.

Proven ability to conduct effective negotiations, build strong vendor relationships, and manage complex supplier contracts. Strong analytical and problem-solving skills with proficiency in cost analysis, budgeting, and forecasting. Excellent communication (written and verbal), interpersonal, and organizational skills. Proficiency in ERP systems (e.g., SAP, Oracle, MS Dynamics, AutoCAD for material understanding) and advanced Microsoft Excel. Ability to work under pressure, manage multiple priorities, and meet tight project deadlines in a fast-paced environment. High level of integrity, attention to detail, and a proactive approach to work.
Job Type: Full-time

Pay: From AED3,000.00 per month

Experience:

Procurement: 3 years (Required) * Fitout Company: 3 years (Required)