Job Description

Participates in the programming and development of contracting strategy within the Department. Recommends changes, in the wording of contracts or modifications of terms and conditions more specifically pertaining to contracts law and statutes.

Reviews the list of registered contractors and obtains any necessary clarification/further information. Evaluates data and prepares recommendations for bidder's list approval in accordance within the Delegation of Authority.

Receives work scope and specifications for works and services to be contracted out from the operating centre. Clarifies any unclear technical aspects and discusses specific requirements with originator. Reviews scope in terms of legal, contractual and financial risk aspects prior to preparation of the call for tender.

Prepares and issues call for tenders to the selected contractors contained in the approved bidders list. This includes detailing Scope of Work requirements, specific terms and conditions, location of work, bill of quantities etc., in a tender enquiry document and preparing an invitation to bid. Also arranges for the dispatch of bid documents. Explains specific instructions, submission and work to be performed to prospective bidders including, the necessary inclusion of any specific matters, which require compliance under the UAE Law.

Makes necessary arrangements for prospective bidders to make on-site inspections which includes, coordinating details with the Operating Center and arranging for Plant representative to accompany bidders to answer any pertinent questions. Attends the site visit when necessary to answer queries concerning contractual/commercial issues or conducts separate query sessions at Head Office.

Directs the receipt, marking and storage of all bids received according to prescribed procedures. Ensures that care is taken in making sealed bids with the date and time received and other necessary information. Ensures that Company's requirements for facilitation of the "bid bond" are met and is responsible for the extraction of all details, and transmittal to Financial Controller for safe custody.

Participates, as instructed in the opening and review of all technical bids received and arranges for the transmittal of the same to the operating center for technical evaluation and coordinates receipt of the technical evaluation of the bids from the operating centers and performs detailed commercial evaluation of bids received. Obtains any clarifications from bidders as required. Participates in price negotiation/clarification meetings with bidders as deemed necessary.

Prepares detailed recommendations for processing approval of an award of the contract in accordance with the Delegation of Authority. Prepares letter of award and completes the formal Agreement documentation for signature.

Primarily responsible for post contracts administration. Ensures timely receipt of contractors' performance bank guarantee, monitors Contractors' performance against original project schedules and extensions of time. Develops claims and recommendations for liquidated damages, call of performance bonds and penalties. Develops counterclaims against Contractors' claims. Strictly monitors the legal and statutory provisions of contracts. Provides (ADR) Alternative Dispute Resolution support to Management and the organization and preparation the case for defending against Contractor claims. Demonstrates the Claims Strategy in terms of presentation.

Advises, where necessary, on matters of a contractual nature, by providing interpretations, comments or assistance in resolving any problems.

Processes any Contract variation and reviews any Contractors' claims/develops counter claim. This includes coordinating with the operating centre, negotiating with contractor, preparing recommendation for approval of award and preparing formal documentation.

Participates in the evaluation and measurement of the performance of contractors in conjunction with operating centre. Obtains detailed feedback from work sites and updates records accordingly to provide basic data for future use.

Coordinates the approval of contractor invoices. Includes verifying work progress with site, ensuring issuance by site of receipt voucher or completion certificate (after each job), and checks technical details of invoice against contract terms to ensure compliance. Signs off on documents prior to, passing on to Procurement Division Manager for final review and approval.

Ensures that all activities are carried out consistent with good commercial practice and highlights any potential problems of a legal or commercial nature.

Logs, registers and updates changes in Contract Hired personnel under the long term Manpower Agreement. Notifies the respective employing Agent of any required amendment. Obtains the required documentation on Operative's from Agents and passes to HRM for their records.

Prepares when required a Claim's defence which highlights Risk (and possible weakness, if any) to enable Management to decide on the likely outcome.

Requirements

Bachelor of Science in Engineering

Excellent knowledge of English & Contractual Terms and Conditions. 12 years' experience out of which at least 6 years in contracts development within the oil, chemical or petrochemical industry and 2 years specific experience in paralegal contracts administration. Strong background in Contracts Law

Claims and counterclaims specialist. Paralegal experience.

Interpersonal skills, good oral and written communication skills.

Ability to analyze business trends.

Problem solving ability and analytical skills.

Applicable Project Management skills.

Computer literacy in spreadsheet, word and computerized purchasing systems.