Private Secretary & Operations Support ( Male)
Dubai, United Arab Emirates
Job Description
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Designation: Private Secretary & Operations Support (Male) Job Type: permanent Duties & Responsibilities: Your main responsibilities in this role include the following:
- Act as the point of contact between the individual and internal/external parties via phone calls
- Meeting and greeting visitors at all levels of seniority
- Screen and direct phone calls and distribute correspondence
- Handle requests and queries appropriately
- Managing and organizing diaries, and scheduling appointments, meetings, and
- Discretion and an understanding of confidentiality issues.
- Making transport, business accommodation, and travel arrangements
- Organizing events and conferences.
- He works as a facilitator for his master and manages social and familial ceremonies.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Preparing reports, presentations, and briefs.
- Maintaining databases and filing systems.
- Collating and filing the manager\xe2\x80\x99s business requirements, Make travel arrangements.
- Take dictation and minutes and follow ups on outstanding tasks
- Produce reports, presentations and briefs
- Reporting to executive management and performing secretarial and administrative duties as
- Typing, formatting, and editing reports, documents, and presentations. Transcribing from
- Entering data, maintaining databases, and keeping records.
- Managing internal and external correspondence on behalf of senior management.
- Copying, scanning, and faxing documents, as well as taking notes.
- Ordering office supplies and replacements, as well as managing mail and courier services.
- Observing best business practices and etiquette.
- Proven work experience as a Private Assistant with 3-4 years managing senior management &
- English proficiency. Arabic language additional preferable skill.
- Outstanding organizational and time management skills
- Up-to-date with latest office gadgets and applications
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
- High School degree, PA diploma or certification would be considered an advantage
- Certification in secretarial work, office administration, or related training.
- Extensive experience in creating documents and spreadsheets, using office software such as MS
- Advanced typing, note-taking, recordkeeping, and organizational skills.
- Ability to manage internal and external correspondence.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.
- Ability to follow established processes
- Highly organized with excellent time management skills
- Ability to communicate clearly and concisely with clients of all levels both internally and
- Experience in creating and maintaining office management systems and procedures
- Ability to multitask and prioritize workloads
- High level of attention to detail
- Male, Aggressive, Task Master, Go Getter, Charming Personality.
- Customer service skills is utmost important.
- Par Excellence Communication & Correspondence skills
- Excellent Interpersonal skills
- Exemplary planning, Strong Time management & organizational skills
- Proactive, detail-oriented, and organized
- Proven ability to manage a flexible schedule beyond regular office hours
- Always available, mobile, and open to travel
- Outstanding verbal and written communications skills
- Ability to interact with high profile clients and executives
- secretary: 3 years (Preferred)
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Job Detail
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Job IdJD1648315
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned