Job Description

Job Title P&O Maritime Logistics

Description

ABOUT THE ROLEThe Accountant - Payroll & Payables is responsible to ensure timely disbursement of crew salaries, petty cash, cash to masters and booking of those expenses, corporate Book-keeping and to provide assistance under fund management and bank reconciliations. KEY ACCOUNTABILITIESCREW PAYROLL PROCESSING To ensure timely, accurate and efficient Monthly processing of Crew Payroll for MENA/SUBSEA/AFRICA and TENGIZ projectTo coordinate with Crewing Coordinators to ensure accuracy of the Employee Masters in Ns5.To handle the administration of the electronic timekeeping of NS5, ensure that all onboard within the payroll period is includedTo Verify the correctness of all allowances such as approved sea staff claims and deductions such as Cash to Master being inputted in NS5.To Guarantee the precision of the payroll report processed by detailed checking of each and every individual joiners/ leavers, their contracts and tickets.To ensure the timely processing, securing approvals and disbursement of salaries.Prepare the bank proof list, upload in Online banking, secure authorizations from Signatories _ Finance Manager and Regional Director.To oversee that all disbursements are processed by bank and are received on individual bank accounts accordingly.To post accounting entries for all the payroll transactions and reconcile account codes during month end closing.To do Crew Salaries analysis, comparison of budget versus Actual and discuss reasons of variancesTo attend to Auditors both Internal and external, provide audit requirements needed.CASH TO MASTER (CTM) To arrange Cash to Master Top up 1st week of every month for all vessels. To do online payments for Agents after approvals from Country Manager, Regional Director and Finance Manager in all CTM correspondence.To get 'Disburse to crew' report from vessels every 20th of the month and book in JDE.To ensure that all crew cash advances (CCA) disbursed be deducted on their salary in the month taken.To reconcile the books monthly for Cash on Board the vessels and Crew Cash AdvancesCORPORATE BOOKKEEPING To handle all accounting, invoice booking & payment processing related to Corporate DMCC entityTo support in posting month-end accruals, expense recharges, budget vs actual analysis.To support in schedule preparations and audit requirements relating to Corporate DMCC entityACCOUNTS PAYABLE & CREATION OF AFE To support MENA Accounts Payable team Creating AFEPETTY CASHMANAGEMENT To disburse petty cash forapproved cash expense claims, Cash Advances for visa processing, business travels after approval is verified in accordance with the MOATo ensure settlement of the Cash Advances taken for visa processing and business travelsTo ensure that Cash disbursed are recorded on time and Petty Cash Account in the books is updated daily.To ensure Cash on Hand tallies with the balance in the petty Cash Account in the books.To summarize petty cash transactions when requesting for replenishment, secure approval and facilitate for encashment to bank.QUALIFICATIONS AND EXPERIENCEMinimum Qualifications: Bachelor's degree in finance or equivalentMinimum Experience: Must have minimum 2-3 years' experience in a similar roleExperience in managing payroll for staff working under a rotation systemKey Attributes Expert knowledge in MS Excel and ERP package Working knowledge in JD Edwards preferredMicrosoft Office (Excel, Word, PowerPoint)

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