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ABOUT THE ROLE:

Based at our Corporate Office in Dubai, the Assistant Procurement Manager - Dry Docking Projects is responsible for leading, coordinating, managing, and administering all procurement activities for P&O Maritime Logistics Offshore. He or She plays a vital role in ensuring the smooth and cost-effective procurement of materials, services, and equipment for the upcoming dry docking of P&O Maritime Logistics vessels. The Assistant Procurement Manager should work closely with the technical team to identify and source essential items, negotiate competitive prices with vendors, and manage the logistics of delivery and installation.

KEY ACCOUNTABILITIES

• To lead, coordinate, manage, and administer all procurement activities for P&O Maritime Logistics Offshore.
• Play a vital role in ensuring the smooth and cost-effective procurement of materials, services, and equipment for POML vessel\'s upcoming dry docking.
• Work closely with the technical team to identify and source essential items, negotiate competitive prices with vendors, and manage the logistics of delivery and installation.
• Contribute directly to the timely and successful completion of the dry docking, minimizing downtime and maximizing operational efficiency.
• Ensure implementation of P&O Maritime Logistics Group Procurement Procedures and Policies.
• Deep engagement and partnership with all Stakeholders to reduce gap and ensure smooth functioning.
• Identify and implement cost savings and process improvements initiatives which meet or exceed company objectives and prepare strategy for implementation for review with Line manager.

Procurement

• Develop and manage the procurement plan for the dry docking:

• Discuss with Technical team on the annual docking plan and finalize the procurement strategy
• Review the technical specifications and requirements received from Technical Superintendent.
• Research, Identify and vetting potential vendors based on factors like quality, reliability, previous experience with dry docking projects, price competitiveness, and geographical proximity to the shipyard. Shortlisting reliable vendors through pre-qualification processes.
• Drafting detailed requests for proposals (RFPs) outlining the required materials and services with clear specifications, quality standards, delivery timelines, and budget constraints. Negotiating contracts with chosen vendors to secure the best possible value for the company while adhering to established guidelines.
• Secure the best possible value for the company while adhering to budget constraints and quality standards.
• Manage the procurement process:

• Place purchase orders and track deliveries to ensure timely arrival of goods and services.
• Create a comprehensive plan outlining the entire procurement process, including timelines, budget allocation, vendor selection, purchase orders, delivery schedules, and contingency plans.
• Coordinate with vendors and the shipyard to ensure timely delivery of all materials and equipment to the designated location, complying with customs regulations and safety protocols.
• Overseeing the verification and approval of invoices for delivered materials and services, ensuring accuracy and timely payment to vendors.
• Liaise with vendors to resolve any issues or discrepancies related to deliveries or quality.
• Maintain accurate records and reports:

• Track all procurement activities and expenses related to the dry docking.
• Prepare detailed reports on vendor performance, cost analysis, and budget variances.
• Identify opportunities for improvement in future procurement processes.
• Complete post-docking cost analysis, accounting for any deviations from the initial budget and identifying possible cost-saving strategies for future dry dockings.
• Collaborate effectively with internal stakeholders:

• Foster strong relationships with the technical team, ship\'s crew, and other departments involved in the dry docking process. Communicate effectively to ensure clarity and alignment on procurement requirements and timelines.
• Stay updated on maritime regulations and industry trends: Continuously learning about evolving regulations and best practices in maritime procurement for dry docking, ensuring compliance and adapting processes to maximize efficiency and cost-effectiveness.
• Proactively address any concerns or challenges that may arise during the procurement process.
• Demonstrate flexibility and the ability to manage unexpected situations or changes in plans during the dry docking process, finding solutions to ensure minimal disruption and successful completion of the project.
• Negotiate and Establish frame agreements and contracts with key suppliers to achieve cost savings and generate process improvement.
• Build strong relationships with key contacts of the suppliers and working with them closely to develop best possible supplier relationship.
• Take initiatives and liaise with respective stakeholders to resolve any issues relating to the processing of POs and supplier payments.
• Support all types of reporting needs to measure the procurement performance.

Procurement Procedures & Systems

• Ensure that procurement procedures are compatible with and support Company and Business Unit requirements.
• Ensure that all purchases are concluded in accordance with purchasing procedures.
• Monitor procurement procedures/systems on an ongoing basis to ensure continuous improvement.
• Procure selected Goods/Services as required by Complexity/Level of Price and act as buyer relief for Department as required.
• Maintain the standard templates terms and conditions for each category of the procurement activities.

Logistics

• Monitor order expedition as and when required.
• Ensure that optimal legal approach is used to facilitate/expedite import/export deliveries.
• Develop understanding and constantly review import/export requirements of countries of operations.

Vendor Management

• Oversee the rationalization and selection of suppliers that meet POML business requirements at the lowest total cost.
• Build and maintain mutually beneficial relationships with key suppliers.
• Develop and maintain supplier prequalification lists and feedback to any/all vendors that do not meet POML requirements.
• Measure key market vendor indicators gathered from market intelligence.
• Analyse vendor performance data regularly, communicate and communicate and advise POML management best course of action to maintain strategy and vision for sourcing strategies.

Accounting

• Provide management interface with accounting department regarding integration of systems and procedures.
• Monitor and ensure the timeous and accurate payment for goods and services.
• Ensure procurement information is captured timeously and accurately.

People Management

• Manage a team/individual, attract talent from individuals and develop them.
• Effectively lead and provide guidance to the procurement staff and other stake holders to ensure governance.
• Direct and ensure the effective achievement of functional objectives of procurement by, managing performance, developing, and motivating team, so that their individual and collective performance is of the required standard and meets the current and future needs of the business.

Occupational Health, Safety ,Environment and Quality Compliance

• Maintain awareness of and compliance with health and safety policies and procedures to maintain a safe working environment.
• Take corrective action within authorities to remedy safety hazards or risks and restore a safe working environment. Refer to Manager as required.
• Maintain awareness of and compliance with company Quality Control / Compliance policy and ISM Standards.
• Maintain all files and records in an accurate manner to ensure ease of retrieval of information.

QUALIFICATIION & EXPERIENCE

Qualifications:

• Diploma/ bachelor\'s degree in mechanical or marine engineering or supply chain management
• Certification in Purchasing from a recognised university is preferable.
• Strong understanding of dry-docking procedures and associated material requirements.
• Proven ability to source and negotiate contracts with vendors to achieve cost savings.
• Ability to work independently and as part of a team in a fast-paced environment.
• Proficiency in Microsoft Office and purchasing applications.
• Experience using supply chain management software and tools, Oracle Fusion and ABS NSE would be an advantage.
• Experience working in a fast-paced administrative environment.

Experience:

• A minimum of 10 years of service in procurement out of which at-least 5 years with an organization in shipping industry/shipyard/vessel operation,
• Minimum experience of 2 years in managing dry docking related procurement of vessels.
• Experience using supply chain management software and tools, Oracle Fusion and ABS NSE would be an advantage.
• Experience working in a fast-paced administrative environment.

Key attributes:

• Well developed communication and interpersonal skills.
• Well-developed negotiation skills.
• Good Business Instincts.
• Highly organized, accurate and detail oriented.
• Excellent analytical and problem-solving skills.

About Us:

ABOUT THE BUSINESS

P&O Maritime Logistics (POML) is a leading provider of marine solutions with focus on offshore energy, port services and logistics. The company provides a wide portfolio of value-added marine services and ability to integrate these offerings for its customers - always with safety and the environment at the forefront.

Headquartered in Dubai, the company has operations globally across all seven continents.

In July 2019, Topaz Energy and Marine was acquired by DP World, merged with P&O Maritime and started operating under the P&O brand as P&O Maritime Logistics.

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P&O Ferries