is responsible for managing the complete medical store operations including receiving, storage, issuing, and inventory control of medicines and medical supplies. The role ensures compliance with
DOH / DHA / MOH
standards, maintains correct stock levels, and supports pharmacy operations efficiently.
Key Responsibilities
Store & Inventory Management
Manage daily operations of the pharmacy store in compliance with DOH/DHA/MOH guidelines
Ensure proper storage conditions (temperature-controlled, expiry-wise arrangement)
Maintain FEFO (First Expiry, First Out) inventory method
Monitor stock levels and prevent shortages or excess inventory
Conduct regular stock audits and reconciliations
Receiving & Stock Handling
Receive medicines and consumables as per purchase orders
Verify quantities, batch numbers, expiry dates, and packing conditions
Prepare GRN (Goods Received Notes) and update in the system
Report discrepancies to procurement / pharmacist
Issuance & Coordination
Issue medicines and consumables to pharmacy and clinical departments based on approved requests
Coordinate with pharmacy team, nurses, and procurement for stock requirements
Track and document controlled drugs as per DOH regulations
Documentation & System Updates
Update inventory in ERP or pharmacy software
Maintain all stock registers, expiry logs, temperature logs, and controlled drug records
Prepare monthly consumption and stock reports
Compliance & Safety
Ensure proper handling of controlled drugs, narcotics, and expensive medications
Maintain storage as per regulatory standards
Dispose expired or damaged medicines following DOH-approved procedures
Ensure safety and cleanliness of the medical store
Team & Vendor Coordination
Coordinate with suppliers for timely deliveries
Supervise store assistants/support staff
Support internal audits, insurance audits, and DOH inspections
Requirements & Qualifications
Minimum
Diploma / Bachelor's in Pharmacy, Nursing, or related field
(preferred but not mandatory depending on MOH/DOH rules)
2-4 years of experience
in pharmacy store / medical store handling
Knowledge of