Job Description

Personal Assistant / Office Assistant to the Director - Dry Bulk Shipping Company

Location: Dubai, UAE

Salary Range: AED 4,000 - 8,000 (depending on experience)

Employment Type: Full-time

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About the Company

Sea Freight is a global dry bulk shipping company headquartered in London, with established offices across key international locations. Our newly opened Dubai operations office plays a central role in supporting our regional commercial and operational activities as we expand our presence in the Middle East.

We are seeking a reliable and organized Personal Assistant / Office Assistant to support the Director and help ensure smooth operations in this growing office.

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Role Overview

The Personal Assistant / Office Assistant will work closely with the Director to manage daily schedules, assist with personal and office-related tasks, and support general administrative functions. While experience in shipping is a plus, strong organizational and communication skills are the main priorities.

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Key Responsibilities

Director Support

Assist with daily personal and office tasks for the Director Manage calendars, appointments, and meeting coordination Prepare basic correspondence, documents, and follow-up items Organize travel bookings, itineraries, and reservations Handle sensitive information with professionalism and discretion
Office & Administrative Duties

Act as the front desk point of contact: welcoming guests and answering calls Greet visitors and provide coffee, tea, and refreshments in a professional manner Ensure the general cleanliness and organization of the office Liaise with external contractors, suppliers, and service providers for office maintenance Manage office supplies, inventory, and small procurement tasks Process office bills, invoices, and payments Maintain organized filing systems (digital and physical) Assist in preparing simple reports, presentations, and spreadsheets
General Coordination

Support communication between internal departments Assist with basic administrative tasks related to shipping operations (training provided) Complete ad-hoc duties assigned by the Director or management team
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Requirements

1-3 years of experience as an Office Assistant, Personal Assistant, or Administrative Assistant Excellent English communication skills (written and verbal) Excellent organizational and time-management abilities Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) Professional appearance and a positive, proactive attitude Ability to multitask and work independently Experience in the shipping or logistics industry is an advantage but not required
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What We Offer

Competitive salary range of AED 5,000 - 8,000 Supportive and structured work environment Exposure to international business operations in the maritime sector Long-term career development opportunities
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How to Apply

Please submit your CV and earliest availability via Indeed UAE. Only shortlisted candidates will be contacted.

Job Type: Full-time

Pay: AED4,000.00 - AED8,000.00 per month