Job Description

: Personal Assistant to the Director

Position:

Personal Assistant to Director

Location:

Dubai

Employment Type:

Full-Time

Reporting To:

Director

Role Overview

The Personal Assistant (PA) to the Director will provide high-level administrative, organizational, and operational support to ensure the Director's day-to-day activities run smoothly. This role requires excellent communication skills, multitasking abilities, professionalism, confidentiality, and strong coordination skills.

Key Responsibilities1. Administrative & Executive Support

Manage the Director's calendar, appointments, meetings, and travel schedules. Organize and coordinate internal and external meetings, conferences, and events. Prepare meeting agendas, minutes, presentations, and reports. Handle all documentation, email correspondence, and follow-ups on behalf of the Director. Maintain strict confidentiality of sensitive information.

2. Office Coordination

Communicate with internal teams, clients, vendors, and stakeholders on behalf of the Director. Assist with office workflows, scheduling, and administrative tasks. Maintain records, files, and documentation in an organized manner.

3. Operational Support

Assist the Director in day-to-day operations, project follow-ups, and task tracking. Coordinate with the HR, Finance, Sales, and Operations teams for timely updates and reports. Track deadlines, progress, and deliverables related to ongoing projects.

4. Communication & Liaison

Draft professional emails, letters, and communication documents. Handle phone calls, messages, and inquiries with courtesy and professionalism. Act as a point of contact between the Director and employees/clients.

5. Personal Assistance Tasks

Support the Director with personal tasks such as travel arrangements, documentation, scheduling, and errands (as required). Manage personal appointments, reminders, and planning.

Preferred Skills

Experience in supporting senior leadership or directors.

Benefits

Competitive salary and allowances. Growth opportunities. Professional work environment. Strong time management and problem-solving abilities. Ability to work under pressure and handle multiple priorities. Flexibility to adjust to changing priorities.
Job Type: Full-time

Pay: AED3,500.00 - AED4,000.00 per month