Operations: Admin Support
Dubai, United Arab Emirates
Job Description
We are looking for a pro-active and enterprising Executive Assistant to provide comprehensive administrative support to our Dynamic CEO, whilst ensuring the CEO has what is needed to drive strategy and meet internal commitments. The Executive Assistant will manage the CEO\'s agenda, anticipate and prioritize requirements, and support with efficiency and effectiveness. Whilst serving as a role model within the Business Support Team, the role will involve collaborating across all teams to support the growth of the firm. What you\xe2\x80\x99ll be doing:
- Managing a complex daily schedule including scheduling client and internal meetings
- Ensuring the CEO is well prepared and informed ahead of meetings
- Reviewing and summarizing emails, prioritizing actions and responding where appropriate
- Co-ordinating travel arrangements including booking flights, accommodation and transport as needed for a seamless experience
- Drafting a variety of communications on behalf of the CEO, for internal matters as well as for social media and external releases
- Act as a trusted adviser, keeping the CEO informed of critical information
- Preparing presentations, reports and other documents as required
- Providing general support whilst being aware of and supporting with wellbeing
- Assessing and suggest ways to improve processes and enhance efficiency
- Maintaining CRM and document management systems
- Scrupulous attention to detail with a high level of accuracy
- Analytical approach to interpreting data and making suggestions
- High level of customer service orientation
- Prompt and efficient follow-through mindset
- Superb organizational and time management skills
- Adaptable and agile approach to various working situations in a fast-paced environment
- Excellent communication and project management skills
- Self-motivated with a positive, proactive approach and sense of urgency
- Act as a vault when maintaining confidential and sensitive information
- Ownership and responsibility
- Entrepreneurial spirit, especially when problem solving and improving processes
- High degree of maturity and professionalism
- Advanced skill level with Microsoft applications and other software
- Previous experience of 6 to 10+ years working as an Executive Assistant, ideally in a professional services environment
- Bachelor\xe2\x80\x99s degree (or equivalent), ideally in Business or Finance
- Additional certifications related to technology or project management will be considered a plus
- Excellent spoken and written English, Arabic speaking is advantageous
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Job Detail
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Job IdJD1611997
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned