- Handle and prioritize all outgoing or incoming correspondence (e-mail, calls, letters, packages etc.).
- Direct received opportunities through email to the concerned team, and enquiries from clients for the team to handle.
- Receive support emails/ requests from clients, register tickets for the same on SOM, assign it to the concerned person and following up with team.
- Looking for opportunities in supplier's portals and forwarded it to sales and pre-sales teams.
- Remind the team daily with their list of opportunities/the deadline to share their proposals and to submit response on time.
- Submit proposals through portals and emails.
- Arranging for schedule of technical team and Site visits.
- Assist in getting gate passes for the team by preparing pass statement.
- Coordinate PM visits and register tickets for the same.
- ?Track open projects and who is doing what and the closing date for each.
- Follow up on pending invoices with clients.
- Assist the team to send their enquiries to the buyers to and act as connecting point to help them with the process of preparing proposals.
- Working on preparation of proposals and tenders' documents is an advantage.
- Any other tasks assigned by direct manager.
Qualifications:
- Arabic / English S/R/W - fluently
- Smart in answering telephone calls - taking notes - updating the SAIT employee who should take action - follow up with the SAIT employee if matter has been dealt with.
- Can type both languages.
- Word / Excel / Power Point.
- Sense of Responsibility and commitment towards the company.
- Can create a daily schedules.
- Can prepare offers and letters.
- Can file documents properly.
- Can prepare for meetings and can take notes, then follow-up with Action Plans.
- Professional in the attitude .
- Punctual in attendance .
- No Social Media during office hours.
- Minimum personal calls during office hours.
Job Type: Full-time
Education:
Bachelor's (Preferred)
Experience:
Submitting Proposals and Tenders: 3 years (Required)
ERP and Oracle portals: 3 years (Required)
UAE IT companies : 3 years (Required)
Arranging for Site visits : 3 years (Required)
Getting gate passes : 3 years (Required)
Language:
Speak, Read, and Write in English/Arabic - fluently? (Required)
Location:
* Abu Dhabi (Preferred)
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