Job Description

Position Overview:

The Administrative Staff will be responsible for providing day-to-day support in both office operations and project-related activities. This role involves assisting with documentation, client coordination, recruitment processes, and general administrative functions to ensure smooth and efficient workflow within the company.

Key ResponsibilitiesProject & Client Support

Provide daily updates of fieldwork and project task schedules. Prepare client quotations and verify the cost of project materials. Issue sales invoices upon project completion. Prepare and issue warranty certificates, if applicable to the project scope. Handle project documentation, including permits required for private villas. Monitor project progress and coordinate for project turnover. Send follow-up communications (email/WhatsApp) for project payments. Coordinate with the marketing team to ensure client inquiries are properly entertained by assigned staff. Process and issue budget requests for projects. Source and evaluate alternative suppliers for competitive pricing and quality materials. Handle customer inquiries regarding products and services.

Office & Administrative Management

Monitor and record daily staff attendance. Organize and maintain office arrangements for smooth operations. Manage renewal of office rental agreement with property management (Touifaik Properties) annually. Draft and finalize employment offer letters. Prepare company memos as required. Handle documentation requirements for visa processing of new employees. Post job vacancies across different platforms and coordinate the recruitment process. Manage full recruitment cycle: job posting, candidate screening, scheduling interviews, and assisting in evaluations.

Qualifications

Bilingual Native Arabic Speaker Proven experience in administrative or project support roles. Strong organizational and multitasking skills. Proficiency in MS Office (Word, Excel, Outlook) and basic accounting knowledge. Excellent written and verbal communication skills. Ability to coordinate with multiple departments and clients effectively. Knowledge of UAE visa processing and basic HR practices is an advantage.
Job Type: Full-time

Pay: AED1.00 per month

Application Question(s):

Can join immediately? What is your Visa Status? What is your expected salary?
Language:

* Arabic (Required)