Job Description

A well-established international trading firm is seeking a highly capable Office Manager to oversee the day-to-day operations of its Dubai office. The ideal candidate will play a pivotal role in ensuring the office runs efficiently and professionally, supporting both administrative functions and broader operational needs. This is an excellent opportunity for a dynamic individual who thrives in a structured yet fast-paced environment.
Job Responsibilities:

• Ensure the smooth running of the office on a daily basis, handling all operational and administrative tasks
• Manage relationships with service providers, suppliers, and vendors
• Maintain office facilities and equipment, including coordinating repairs and maintenance
• Organise internal meetings, manage calendars, and provide scheduling support as needed
• Assist with onboarding new employees and maintaining administrative HR records
• Maintain filing systems, manage correspondence, and support document preparation
• Track office expenses and assist with petty cash and invoice processing
• Proactively identify and implement process improvements to enhance efficiency
• Coordinate small-scale events or team activities when required
• Serve as the go-to point for all general office-related queries

Skills and Requirements:

• Fluency in Russian and English with excellent written and verbal communication skills
• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
• Solid understanding of office administration responsibilities, systems, and procedures
• Proficiency in Microsoft Office (especially Excel and Outlook)
• Hands-on experience with common office equipment such as printers, scanners, etc.
• Strong time management and multitasking abilities
• High level of attention to detail and problem-solving skills
• Ability to remain flexible and resourceful in a fast-paced environment
• Well-organised, proactive, and able to work independently
• A creative and solutions-driven mindset with the confidence to suggest improvements

Thank you for your application. Only suitable candidates will be contacted.
Please note that by applying to this role, your profile will be searchable in our database. Our Recruiters will contact you should another suitable role become available.