Fajr Interiors is a Dubai-based interior design and fit-out firm specializing in high-end residential and commercial spaces. We are seeking a highly organized and proactive
Office Manager
to oversee day-to-day office operations, client coordination, internal administration, and project support.
Role Overview
This role combines
front desk responsibilities with project administration
, acting as a central support function across all departments -- design, procurement, site operations, and management. The Office Manager ensures that communication flows efficiently, documentation is well-managed, and the workplace runs smoothly.
Key Responsibilities
:
Front Desk & Client Support
Welcome visitors and manage incoming calls, emails, and deliveries
Schedule and confirm meetings, maintain a professional reception area
Assist with basic client communication (e.g., sending presentations or meeting reminders)
Office & Administrative Management
Manage office supplies, petty cash, and vendor coordination
Organize physical and digital files for contracts, drawings, permits, and HR records
Track renewal dates for licenses, visas, and authority approvals
Oversee cleaners, pantry restocking, and maintenance coordination
Project Coordination Support
Maintain logs of CVIs, signed approvals, consultant feedback, and authority permits
Ensure internal project folders are up-to-date with documentation and approvals
Coordinate meetings between departments (design, site, procurement)
Assist with scheduling and documentation flow for project deliverables
Procurement & Vendor Support
Follow up on delivery dates, quotation logs, and subcontractor paperwork
Maintain updated vendor records (licenses, VAT, insurance)
File POs and basic procurement records for internal tracking
HR & Internal Coordination
Track employee attendance, annual leave, and document expiry (visa, passport)
Assist with onboarding new hires and maintaining employee folders
Organize small office events, birthdays, and team celebrations
Management Reporting Support
Prepare weekly summaries of pending tasks and project admin status
Follow up with internal teams on overdue or delayed items
Assist in coordinating company-wide calendars, reminders, and timelines
Qualifications & Requirements
Bachelor's degree in Business Administration, HR, Design, or related field
2-4 years of experience in a similar role, preferably in an interior design or construction firm
Excellent verbal and written communication skills
Strong organizational skills and attention to detail
Proficient in MS Office (Word, Excel, Outlook, PowerPoint)
Professional and well-presented demeanor
Ability to multitask and take initiative independently
Preferred Skills
Familiarity with project documentation for interior fit-out
Experience coordinating with suppliers and subcontractors
Knowledge of DCD, DM, or TECOM authority requirements is a plus
Basic knowledge of design tools like Canva, InDesign is a bonus (not mandatory)
What We Offer
Salary:
AED 6,000 - 8,000/month
, based on experience
Exposure to high-end interior projects
Supportive and collaborative work culture
Growth opportunities in project operations and business coordination
To Apply:
Apply with your updated CV through Indeed. Candidates with relevant experience in interior design, fit-out, or construction office environments will be prioritized.
Job Type: Full-time
Pay: AED6,000.00 - AED8,000.00 per month
Ability to commute/relocate:
Dubai: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
Have you worked in an interior design, architecture, or construction company before?
How comfortable are you with MS Office tools like Excel, Outlook, and Word? Beginner
? Intermediate
? Advanced
What is your expected monthly salary in AED (all-inclusive)?
Education: