Job Description

Job Summary:

The Office Manager and Finance Assistant will be responsible for overseeing the daily administrative and operational functions of the office, ensuring compliance with DIFC regulations, and supporting finance-related activities. This dual-role position is key in maintaining an efficient office environment while also assisting in financial record-keeping, invoicing, and reporting.

Key Responsibilities

Office Management:

Oversee day-to-day office administration and logistics Serve as the liaison with DIFC Authority, office vendors, IT support, and facility management. Coordinate executive travel, visas, and meeting arrangements. Carry out onboarding/offboarding, employee records and Annual Leave file, and compliance documents. Ensure smooth execution of internal/external meetings/ conferences Maintain documentation related to trade licenses, insurance, and DIFC renewals. Lei Renewals Manage office supplies procurement and inventory including best pricing and delivery options Organise internal and external events

Finance Assistance:

Support in maintaining general ledgers, bank reconciliations Process invoices, payments, and staff expense claims, ensuring accurate cost coding. Assist with preparation of management accounts and budget tracking. Monthly Payment processing Ensure compliance with DIFC, DFSA, and UAE VAT regulations.

Skills & Competencies:

Discretion and trustworthiness, particularly in handling sensitive financial information. Strong command of English Highly organized with attention to detail. Strong knowledge of MS Office (Excel in particular) and financial software, Xero Ability to work independently in a team environment. Initiative and planning, organizing Time management and task prioritization Attention to detail Confidentiality and integrity Reliability, adaptability and teamwork
Job Types: Full-time, Permanent

Pay: AED5,000.00 - AED10,000.00 per month

Language:

English (Preferred)
Location:

* Dubai (Preferred)