Office Manager / Executive Assistant To Ceo (uae National) Y2024
Abu Dhabi, United Arab Emirates
Job Description
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The Executive Assistant is responsible for managing the itinerary, documentation and record keeping for the CEO Office. They play a key role is ensuring an effective and efficient use of the CEO\xe2\x80\x99s time through careful and swift prioritization, organisation and documentation management. Responsibilities
- Manage meetings for the CEO ensuring the calendars, agenda / topic, attendees, presentations, equipment and catering are all clearly organized and communicate in advance.
- Liaise with relevant departments to ensure the CEO\xe2\x80\x99s time is appropriately prioritized and used effectively to meet the CEO and organisation\xe2\x80\x99s needs.
- Ensure adequate systems are developed and operated to ensure all CEO office correspondence is appropriately filed and archived (both electronically and physically)
- Effectively track and follow-up on matters requiring action from internal and external departments.
- Maintain a clear and full contacts record for the CEO.
- Accurately complete and personal and corporate travel booking requests given by the CEO
- Manage the CEO office mail and courier to ensure correspondence is delivered quickly to the right people and overnight correspondence is delivered to the CEO.
- Updating the CEO gift registry to comply with the Code of Business Conduct and Ethics policy
- Screening the CEO telephone calls, enquiries and requests, and handling them in appropriate manner.
- Translation of letters and emails from English to Arabic and vice versa.
- Drafting and editing formal letters in both Arabic & English.
- Maintain confidentiality of information and documentation routed through CEO\xe2\x80\x99s office.
- Handling the paper work and preparing for the EXCOM, MC, IC, and any other meetings or interviews.
- Any other duties might be requested by the CEO including minute taking
- Must be UAE National
- Bachelor\xe2\x80\x99s degree / Higher Diploma
- Relevant professional certificates an advantage
- Proven experience, minimum 10 years, in a similar role or in Executive Assistant role working with Senior Executives.
- Excellent knowledge of IT tools, mainly Microsoft Office
- Fluent in written and spoken English and Arabic
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Job Detail
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Job IdJD1632401
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationAbu Dhabi, United Arab Emirates
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EducationNot mentioned