The Office Girl / Secretary will provide essential administrative and hospitality support to ensure smooth daily operations at MENA Capital. This role requires a well-organized, presentable, and dependable individual who can assist with clerical duties, maintain office cleanliness, and support the team in creating an efficient and welcoming work environment.
Key Duties & Responsibilities
1. Front Desk & Visitor Support
Greet visitors in a professional and friendly manner.
Assist reception with directing guests, offering refreshments, and ensuring meeting rooms are prepared.
Help manage incoming calls when required.
2. Administrative & Clerical Support
Perform basic administrative tasks such as printing, scanning, photocopying, and filing documents.
Assist staff with organizing paperwork, preparing simple documents, and arranging office materials.
Handle internal mail distribution and outgoing courier shipments.
3. Office Maintenance & Hospitality
Prepare and serve tea/coffee or refreshments for guests, meetings, and staff as required.
Maintain high standards of cleanliness in meeting rooms, pantry, reception area, and common spaces.
Ensure all areas are tidy before and after meetings.
4. Inventory & Supplies Management
Monitor pantry stock, stationery, and office consumables.
Inform the Admin Manager when items need replenishment.
Assist in managing office storage, organizing supplies, and keeping track of usage.
5. Coordination & Reporting
Report any maintenance, cleaning, or facility issues promptly.
Coordinate with building management or vendors when instructed.
Support the administration team with any additional tasks needed for smooth office operations.
Requirements
Female candidate preferred
(due to operational requirements).
Presentable, polite, and professional demeanor.
Basic English communication skills; additional languages are an advantage.
Strong sense of responsibility, punctuality, and reliability.
Ability to multitask and work efficiently in a fast-paced office environment.
Prior experience in office support, hospitality, or administration is preferred.
Job Types: Full-time, Permanent
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