Job Description

We are a growing MEP technical services company looking for a highly organized and reliable

Office Administrator / Technical Office Assistant

to manage full-scope office and administrative tasks. This is a

female-preferred position

due to the nature of coordination and documentation responsibilities.

The ideal candidate should be capable of handling day-to-day administrative operations, coordinating with technical staff, and managing all documentation related to projects, staff, and accounts.

Key Responsibilities:

Manage company emails, phone calls, appointments, and internal schedules. Prepare and organize documents such as quotations, reports, work orders, timesheets, and invoices. Follow up daily with site teams (foremen, technicians) for work reports and timesheets. Maintain and update staff salary sheets, attendance, and overtime reports. Track and record petty cash, expenses, and payment receipts. Maintain both digital and physical filing systems for all technical and admin documents. Support procurement activities and coordinate with suppliers for quotations and deliveries. Ensure smooth internal communication and coordination between office and site teams. Assist with HR-related tasks such as staff records, ID tracking, and leave management.

Requirements:

2-4 years of experience in office administration, preferably in a technical, engineering, or construction company. Excellent command of Microsoft Excel, Word, and Outlook. Strong organizational skills with attention to detail and accuracy. Proactive and able to work independently with minimal supervision. Good communication skills in English (written and verbal). Familiarity with MEP or site-based work is highly preferred.

Female candidates are preferred.

UAE driving license is an advantage (not mandatory).

Job Type: Full-time

Pay: AED2,000.00 - AED3,000.00 per month