Job Description

Office Administrator - Real Estate Developer

Location:

Business Bay, Dubai, UAE

Company:

MSK REAL ESTATE BROKERS LLC

Job Type:

Full-time

Salary:

Based on experience

About the Role

MSK Real Estate Brokers LLC is hiring an experienced

Office Administrator

with a

strong background in Real Estate Developer operations in Dubai

.

This role requires someone highly organized, proactive, and familiar with the day-to-day administrative, documentation, and coordination needs of a real estate developer environment. You will play a key role in ensuring smooth office operations and supporting management, sales, and project teams.

Key Responsibilities

Office & Administrative Operations

Manage daily office operations and ensure smooth functioning of the workplace Act as the

first point of contact

for visitors, calls, and emails Maintain office supplies, pantry, and vendor coordination Coordinate meetings, calendars, and conference room bookings Prepare letters, memos, reports, and internal documentation

Real Estate Developer Support

Assist in coordinating with

developers, consultants, contractors, and brokers

Maintain and organize

project files, approvals, and property-related documentation

Support documentation related to

project launches, handovers, and post-handover activities

Track project-related correspondence and follow-ups

Compliance & Documentation

Maintain organized

digital and physical filing systems

Assist with

DLD-related documentation

, approvals, and record-keeping Ensure proper storage of contracts, MOUs, NOCs, title deeds, and legal documents Coordinate document submissions with internal teams and external stakeholders

Finance & Accounts Support

Support basic accounting tasks such as: Processing invoices and payments Expense tracking and petty cash management Reconciling SOAs and vendor records Coordinate with finance teams and external auditors when required

IT, Vendors & Facilities

Liaise with

IT vendors

for system access, hardware, and troubleshooting Coordinate with building management, maintenance, and service providers Support onboarding requirements for new employees (access, equipment, documentation)

Management & Team Support

Provide administrative support to senior management Assist HR with employee records, attendance tracking, and internal coordination Handle confidential information with professionalism and discretion Perform additional administrative duties as required to support business efficiency

Requirements & Qualifications

Bachelor's degree in

Business Administration, Commerce, or related field

Minimum 2-3 years of experience as an Office Administrator in a Real Estate Developer company in Dubai

(mandatory) Strong understanding of

Dubai real estate documentation and processes

Proficient in

Microsoft Office (Excel, Word, Outlook, PowerPoint)

and Google Workspace Excellent written and verbal communication skills Strong organizational, multitasking, and time-management abilities Professional, detail-oriented, and proactive attitude Ability to work independently in a fast-paced environment

Why Join Us

Exposure to real estate development operations and projects Supportive, professional, and growth-oriented work culture Competitive salary based on experience Long-term career stability and growth

How to Apply

If you have

real estate developer experience

and are ready to take ownership of a critical administrative role, apply with your

updated CV

at hr@mskrealestate.com

Job Type: Full-time