Job Description

Job Title:

Real Estate Administrative Assistant

Overview

The Real Estate Administrative Assistant provides comprehensive administrative and operational support to real estate agents, brokers, and property managers. This role ensures smooth day-to-day operations, client satisfaction, and efficient handling of property transactions and marketing activities.

Key Responsibilities

1. Administrative Support

Manage phone calls, emails, calendars, and appointments for real estate agents or brokers. Prepare, proofread, and process real estate documents such as contracts, leases, and closing statements. Maintain organized electronic and paper filing systems for listings, clients, and transactions. Coordinate meetings, open houses, inspections, and closings.

2. Transaction Coordination

Assist in preparing and submitting all required documents for listings and sales. Track transaction timelines to ensure deadlines are met (e.g., escrow, inspections, financing). Liaise between clients, agents, attorneys, lenders, and escrow companies.

3. Marketing Support

Create and manage property listings on MLS, company websites, and social media platforms. Prepare marketing materials, brochures, flyers, and online advertisements. Schedule and coordinate property photography, signage, and virtual tours.

4. Office Management

Maintain office supplies, manage budgets, and coordinate with vendors. Oversee compliance with local real estate laws and company policies. Support recruitment and onboarding of new agents when necessary.

5. Client Relations

Greet clients, respond to inquiries, and provide updates throughout the buying/selling process. Maintain CRM systems to track leads, clients, and follow-ups.

Qualifications

Education:

High school diploma or equivalent (Associate or Bachelor's degree preferred).

Experience:

1-3 years of administrative experience, ideally in real estate or property management.

Skills:

Strong organizational and multitasking abilities. Excellent communication and customer service skills. Proficiency in Microsoft Office Suite, Google Workspace, and CRM software Familiarity with MLS systems and real estate transaction platforms

Personal Attributes

Detail-oriented and proactive. Reliable, professional, and trustworthy. Ability to work independently and in a team environment. Comfortable handling confidential and sensitive information.
Job Type: Full-time

Pay: From AED4,000.00 per month

Ability to commute/relocate:

Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)
Experience:

Real Estate: 1 year (Required) Admin Assistant: 2 years (Required)
Location:

* Abu Dhabi (Required)