Office Administrator And Client Liaison
Dubai International Financial Center, United Arab Emirates
Job Description
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We are looking for an Office Administrator cum Client Liaison to join our team in Dubai. This role will support the team through a variety of administrative and communication tasks to ensure efficient day-to-day operation of the office and satisfactory client experience. Summary of Responsibilities:
- Assist in daily office needs and help manage our company\xe2\x80\x99s general administrative activities ensuring that they are completed accurately.
- Screening incoming telephone calls and emails, enquirers and requests, and handling them appropriately and in a timely manner.
- Organise and schedule meetings and client appointments as needed.
- Maintain and update office database and inventories.
- Filing all operational related documents according to the file management system.
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs and maintaining equipment inventories.
- Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies.
- Receive, sort and distribute office mail and packages.
- Communicate with vendors and external service providers.
- Produce and distribute correspondence memos, letters, faxes, and forms if needed.
- Assist in the logistical preparation and packing of artwork shipments as required
- Help prepare and organise deliveries.
- Provide general support/ assistance to visitors.
- Bachelor\xe2\x80\x99s Degree (Required)
- Knowledgeable with Mac OS applications and other office equipment
- Previous experience as administrative assistant is highly preferred.
- Exceptional professional written and verbal communication skills in English.
- Organised and capable of prioritising numerous tasks according to importance.
- Ability to provide a high standard of administrative support and proactively resolve problems.
- Discreet and able to handle sensitive information in a confidential manner.
- Team player with a strong sense of responsibility.
- administrative assistant: 2 years (Required)
- UAE: 2 years (Required)
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Job Detail
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Job IdJD1639451
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai International Financial Center, United Arab Emirates
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EducationNot mentioned