Job Description

Job Summary

We are seeking a

highly organized and detail-oriented

individual to join our Media Operations team as a Department Assistant. The successful candidate will provide essential administrative support, ensuring the

efficient and smooth operation

of the team's daily tasks and projects. This is an excellent entry-level opportunity for someone eager to learn and grow within a dynamic, fast-paced environment.

Key Responsibilities

1. INTERNAL TASK COORDINATION & FOLLOW-UP

Task Coordination & Follow-up:

Responsible for the

coordination and follow-up of work tasks within the department

(replacing "Administrative & Calendar Management").

Team Support:

Provide comprehensive administrative support to the Media Operations team, including scheduling appointments, managing calendars, and preparing meeting materials.

Communication Flow:

Handle all incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring timely and accurate delivery of information.

Coordination:

Coordinate travel arrangements, schedule meetings, and organize team events as required.
2. DOCUMENTATION & INFORMATION MANAGMENT

Record Integrity:

Maintain accurate and up-to-date records, files, and databases for the department.

Document Preparation:

Prepare and distribute necessary reports, presentations, and other departmental documents.

Confidentiality:

Maintain strict confidentiality and handle all sensitive information with utmost discretion.
3. CROSS-DEPARTMENTAL LIAISON (REPLACING "FINANCIAL & GENERAL OFFICE SUPPORT")

Coordination & Follow-up:

Serve as the primary point of contact for follow-up and coordination with the

Installation team, Maintenance team, BD Team, Advertising Sales team

, and other departments.

Requirements

ESSENTIAL QUALIFICATIONS

Education:

Associate's or Bachelor's degree preferred

Experience:

1-2 years of administrative experience in a similar role.

Language:

Must be

fluent in English

, with the ability to communicate and express ideas accurately.

CORE SKILLS

Technical Proficiency:

Proficiency in Microsoft Office Suite or relevant OA systems.

Organization:

Excellent organizational, communication, and problem-solving skills.

Work Ethic:

Strong attention to detail and ability to maintain accuracy and confdentiality.

Teamwork:

Proven ability to work independently as well as collaboratively as part of a team.

Collaboration Tools:

Familiarity with Google Workspace or similar collaboration tools is a plus.

Job Type: Full-time

Pay: AED4,000.00 - AED7,000.00 per month