Job Description

Job Summary

The incumbent will conduct the source-to-contract process within the respective sourcing category. This includes: (1) developing the scope of work and subsequent RFQs/RFPs based on the requests created by departments, (2) formally conducting the bids analysis, negotiation and validation of bids submitted by suppliers in alignment with requesters/expense owners, and (3) drafting contracts for suppliers in alignment with Group Legal. Additionally, the incumbent will assist in managing the vendor panel / database as the closest link to suppliers in the Procurement division.


Main Responsibilities

A. Shareholder & Financial: - Implements KPI's and best practices for Manager, Procurement Sourcing role. - Promote cost consciousness and efficiency and enhance productivity, to minimise cost, avoid waste, and optimise benefits for the bank. - Act within the limits of the powers delegated to the incumbent and delegate authority to the respective staff and monitor exercise of the same. - Demonstrate clear understanding of the important factors behind the bank's financial & non-financial performance.


B. Customer (Internal & External): - Assist internal customers in all their procurement requests/activities and seek solution to their requests. - Support and deliver Source-to-Contract process in the frame defined by category strategies and panels: - Ensure the Source-to-Contract process follows the definitions laid out by the category strategy (RFP specifications, negotiation tactics etc). - Ensure full alignment between the buyers' team and requesting departments / expense owners, supporting escalations when needed. - Provide input directly on the analysis of large/complex requests, and the subsequent RFP development, issuance, negotiation, selection and contract drafting. - Conduct supplier bids analysis, formal negotiations with vendors, and ensure validation: - Evaluate supplier bids alongside requesting department and/or expense owner, providing analysis as needed. - Formally conduct the negotiation process with suppliers, involving the requesting department and/or expense owner. - Ensure the final selection and rationale is validated by the requesting department and/or expense owner and is ready for the review of the final approver / selection committee. - Maintain activities in accordance with Service Level Agreements (SLAs) with internal departments/units to achieve improvements in turn-around time. - Build and maintain strong/effective relationships with related departments/units to achieve the Group's objectives. - Provide timely/accurate data to external/internal Auditors, Compliance, Financial Control and Risk when required.


C. Internal (Processes, Products, Regulatory): - Provide input to VP, Procurement Sourcing & Contracts on possible improvements to internal processes & policies based on working experiences and knowledge - Continuous Improvement: - Set examples by leading improvement initiatives through cross-functional teams ensuring successes. - Identify and encourage people to adopt practices better than the industry standard. - Continuously encourage and recognise the importance of thinking out-of-the-box within the team. - Encourage, solicit and reward innovative ideas even in day-to-day issues.


D. Learning & Knowledge: - Proactively identify areas for professional development of self and undertake development activities. - Seek out opportunities to remain current with all developments in professional field. - Hold meetings with staff and assess their performance and your teams overall performance on a regular basis. - Take decisive action to ensure speedy resolution of unresolved grievances or conflicts within the team members.


Education and Experience RequirementsMCIPS preferred University graduate (Bachelors) preferably with a Major in the related field of study, professional accreditation related to the function is an asset. At least 6 years of relevant experience, preferably within a highly rated international bank. * Experience in RFP / tendering, or on some specific categories is a plus