Job Title

Manager Facility Services

Business

Job Purpose

To manage the Group properties on a commercial basis and see that the property interests are maintained to the best possible standards.
To provide the Facilities Management infrastructure required for all properties - ENOC Complex, Staff Accommodation, Warehouse and other properties as may be added from time to time, on a day to day basis.

Principal Accountabilities

Manages the property interests or ENOC from a facilities and lease administration perspective, maintaining corporate standards and compliance to statutory requirements,
Enters into lease agreements with tenants after effective rent negotiations (new as well as renewals) and monitors the same, Ensures that the basic design of the building and structure arc not altered by the tenants by coordinating approvals of fit-out plans, monitoring actual fit-outs through periodic inspection of premises and continuous interaction with the tenants representatives
Monitors market conditions and advises the management appropriately.
Manages the maintenance and upkeep of the facilities by in-house resources as well as contractors. Reviews all outsourced maintenance works annually through floating tenders thereby achieving cost reduction, higher quality and standards.
Manages technological upgrades & furnishing programmers, for ENOC & its Group Companies, within UAE and at other locations from concept to completion with a view to Initialing Group wide standardization of designs & specifications and optimization of costs assists in space usage planning, coordinates approvals of fit-out plans, monitoring actual fit-outs through periodic inspection of premises and continuous interaction with the tenants representatives.
Reviews technology upgrade issues, develops alternatives, prepares project reports, obtains management approval and project manages implementation necessary up-gradation measures or facilities / equipment as necessary to maintain the set standards\xe2\x80\x9e
Manages Energy & Resource utilization from a sustainability perspective, Sets up and monitors adherence to the Energy & Resources Management System compliant to ISO 50001-201 L Studies utilization patterns of energy and continuously strives for application of energy conservation methods.
Ensures proper adherence to the Group EHS Policy. Schedules and coordinates periodic fire drills and safety audits, including audit of premises and equipment through internal & external consultants with a view to reviewing environment, health, safety and maintenance standards on an ongoing basis, setting up and adhering to KPIs and benchmarks, increasing energy efficiency and eco-friendliness of all properties. Assesses risks on an ongoing manner and takes appropriate mitigation measures.

Additional Principal Accountabilities

Coordinates with Group Legal and reviews legal agreements with service providers annually safeguarding the company from potential risk exposure whilst complying with U.A.E. Company Laws and Municipal regulations.
Maximizes assets utilization and makes efforts to lower operating costs. Supervises fixed assets verification as an annual exercise
Assesses potential risks on an ongoing basis, takes immediate mitigatory actions as found necessary, escalates appropriate risks to hi her levels
Ensures proper insurance coverage for the properties through Group Finance, Prepares and consolidates yearly budgets and ensures effective monitoring of spend against this budget with a view to optimize operational costs.
Establishes in conjunction with end users, internal service standards for the function and monitors performance against these standards.
Manages outsourced convenience facilities like cafeterias / food outlets, bank implants, ATMs etc, operated by third party contractors at EPL\'s premises
Manages all third party leases entered into by ENOC Group SBUs. Negotiates new leases as well as renewals, in line with Group Purchase Policy.
SAFETY & SECURITY implements the Safety and Security Policy for the total premises (ENOC Complex & Staff Accommodation).

• Oversees periodic fire drills and safety audits, including audit of access cards and inspection of parking spaces addressing violations.
• Prepres and conducts awareness campaigns for occupants and contractors
• Sets up and ensures the effective running of the security system, fire and emergency evacuation services.

BUDGETING

• Conducts the annual budgeting exercise for the department. Consolidates revenue and expenditure figures, prepares justifications for capital and other extraordinary expenses and follows through to approval, Monitors expenditure ag ainst budget takes corrective action for variances

Experience

Minimum requirements
A university degree holder preferably in Commerce & Business Administration with at least 15 18 years\' experience gained in Administration / Facilities Management / Real Estate Industry.
Sharp commercial acumen combined with proven administrative skills preferably gained in a large multi-site organization
Thorough understanding of Facilities & Project Management principles & techniques as well as financial reporting
Self-motivated with a high degree of initiative and resourcefulness
Strong analytical skills and the ability to influence at all levels within the organization as well as with external agencies.
Proven staff management and development experience
Excellent interpersonal, communication, coaching & mentoring skills.
Membership of Industry Professional Association would be a distinct advantage

ENOC