To provide executive administrative support for Watson in a pro-active manner and with minimal supervision. The primary focus of this role is registering of all beauty products within the UAE & non-UAE regions with the ministry of health in each region by providing the correct paper work approved by the principle.
What you will do
Work closely with Beauty merchandiser to obtain full list of ordered lines for each season
Provide Watsons team a list of lines for which registration documentations are required on a seasonal basis
Update & advise Watsons on various documentation requirement for each region
Coordinate with Watsons\xe2\x80\x99 registration team to ensure all documentation is dispatched to all regions well in advance of the season/range launch Completion of work within the timelines and agreed quality standards
Follow up with stores in each region monthly if documentations have been received from Watsons on a line level basis
Register all lines within the UAE by following the online system of the Ministry of Health
Gather samples from warehouse/stores & submit to Ministry of Health for approval
Continuous follow up & tracking of line level registration in UAE with the Ministry of health
Follow up with each of the regions on their individual registration status on a line level basis Completion of work within the timelines
Once stock has arrived, work with warehouse team to derive batch codes on each & every item to obtain Certificate of Analysis
Coordinate with Watsons to obtain the Certificate of Analysis documents for all lines with correct information
Certificate of Analysis to be distributed to all regions that require same for shipment processing
Give list of lines to translator/agency for Arabic translation
Coordinate with translator/agency to get all lines translated to Arabic in a timely manner
Maintain tracker to monitor live level translation done & time incurred
Update & follow up with warehouse to ensure Arabic sticker are printed for all shipments where required
Ensure all registration documents are in order for processing each & every shipment to each region
Ensure no shipments are held up due to registration issues
Maintain & manage clear communication & tracking documents for all region registration process
Weekly update on registration for all regions to be communicated to the management
Oversee work of the other registration specialist & translator & ensure all work is being completed accurately & in a timely manner.
Train the other registration specialist in all matters pertaining to product registration
Establish & streamline the registration process within the business so that the flow of data & tasks between each location is seamless (Watsons, stores, warehouse)
Bayt
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