Job Description

Company Description

Drawdeck is a Dubai-based creative production company specializing in premium artworks, installations, and custom visual solutions for residential, commercial, hospitality, and corporate clients. Our operations span local and international logistics, in-house production, project installations, and global exports. We are a fast-growing, dynamic team looking for reliable, structured individuals who thrive in hands-on, operations-driven environments.

Role Description

This is a full-time, on-site role for a

Logistics & Site Coordinator

based in Dubai. The successful candidate will manage the full spectrum of logistics operations -- from inbound materials arriving from Europe, the US, and China, to local UAE/GCC deliveries, international exports, and site installations.

You will oversee the smooth movement of shipments, prepare and review documentation, coordinate drivers and couriers, support installation teams, and ensure all artworks and materials reach clients, partners, and project sites on time and in perfect condition.

This role also requires close collaboration with suppliers, freight forwarders, installers, and internal teams, maintaining accurate records and resolving logistical challenges in a fast-paced environment.

Key Responsibilities

Inbound Logistics -- Raw Materials

Coordinate shipments with international suppliers and freight forwarders Prepare/verify import documentation (Invoices, Packing Lists, HS codes, COO, BL/AWB) Track shipment status and oversee customs clearance Arrange transport from port/airport to warehouse Manage claims for damaged or lost cargo

Local UAE & GCC Deliveries

Plan daily routes for B2C, draft, and B2B deliveries Coordinate with in-house drivers and courier partners Prepare delivery notes, labels, airway bills, and packing documentation Track deliveries and manage redeliveries Ensure artworks are safely packed and labelled before dispatch

Site Logistics -- Installations & Projects

Schedule installations and coordinate with installers and contractors Prepare installation packs (artworks, hardware, layout plans) Confirm site access, timing, and client requirements Troubleshoot on-site logistical issues Collect completion photos, sign-offs, and support snag resolutions

International Export Logistics

Prepare export documentation (Commercial Invoice, Packing List, HS Codes, COO) Coordinate shipments to KSA, the US, EU, and other destinations Book freight/courier shipments and track until final delivery Manage insurance claims where necessary

Documentation & Reporting

Maintain updated logs for all import/export/local shipments Record partner rates, lead times, and shipping data Update internal trackers daily Escalate risks or delays to the Operations Manager

Qualifications

3+ years of experience in logistics, import/export coordination, or operations Strong understanding of UAE & KSA customs processes Proficiency in logistics documentation and inventory coordination Excellent communication and customer service skills Strong analytical and problem-solving abilities High attention to detail and strong organizational skills Proficiency in Excel and basic operations software Bachelor's degree in Logistics, Supply Chain, Business Administration, or related field (preferred) Experience in interiors, printing, fit-out, creative production, or similar industries is a plus
Job Type: Full-time

Pay: From AED6,000.00 per month