Job Description

Prophunters is seeking a reliable and detail-oriented

Listing and Admin Coordinator

to join our dynamic real estate team. This role combines listing management with administrative support to ensure smooth operations and high-quality property representation across our platforms.

Responsibilities:

Oversee day-to-day office operations to maintain an organized and efficient work environment. Provide administrative support to executives, senior management, and sales teams. Create, manage and update property listings on CRM and real estate portals, ensuring accuracy and quality. Ensure all listings are visually appealing and compliant with portal guidelines and DLD/Trakheesi regulations. Coordinate with agents to collect media (photos/videos) and ensure timely publication of listings. Prepare and process real estate contracts, including Forms A, B, F, tenancy agreements, and addendums. Ensure compliance with Trakheesi permit regulations, handling permit applications and renewals. Maintain and update CRM systems with accurate property and client data. Assist in the sales process by coordinating documentation, contracts, and client communication. Handle inquiries via phone, email, and in-person meetings, providing timely and professional responses. Maintain accurate records, databases, and filing systems related to real estate transactions and office operations.
.

Qualifications:

Minimum 2 years of experience in a real estate admin and listing role. Strong understanding of listing standards for major Dubai property portals. Familiar with Trakheesi permit processes and Dubai Land Department regulations. Skilled in preparing real estate documentation (Forms A, B, F, tenancy contracts, etc.). Proficient in Microsoft Office Suite, especially Excel and Outlook. Highly organized, tech-savvy, and detail-oriented. Ability to multitask and manage time effectively in a fast-paced environment.
Job Type: Full-time

Application Question(s):

What is your Nationality? What is your current salary in AED? What is your expected salary in AED? What is your current notice period?
Experience:

Real Estate Administration: 2 years (Preferred) * Real Estate Listing: 1 year (Preferred)